Special Events Coordinator, Schools and Programs - University Advancement

Scheduled Hours
37.5

Position Summary
Reports to Director of Special Events for Schools and Programs. The role of the coordinator is to assist with staffing, planning and implementing special events and ceremonies designed to cultivate, maintain and strengthen student, alumni, parent and friend ties to the University.


When assigned, support for on-site presence during evening events and weekend programming will be required.

Job Description

Primary Duties & Responsibilities:

Project management and support for school and program-focused events for the SEUC department, including producing meeting agendas, meeting recap documentation and event timelines, staffing events, onsite logistics, vendor coordination and expense management. This position will frequently interact with high-level university leadership, donors, and alumni.

Reporting and Data Management

• Assist with RSVP management and reporting.
  
• Assist with gathering and analyzing event data, including complex invitation data from multiple software systems.
  

Perform other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment
  

Physical Effort

• Typically sitting at a desk or table
  

Equipment

• Office Equipment
  

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:
High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications /Professional Licenses :
No specific certification/professional license is required for this position.

Work Experience:
Relevant Experience (5 Years)

Skills:
Not Applicable

Driver's License:
A driver's license is not required for this position.

More About This Job
Preferred Qualifications

• Familiarity with and appreciation for the mission of University Advancement and the activities of the department.
  
  
• A desire to play a meaningful role in the University's community and to share in the community's commitment to education and research.
  
  
• An ability to work successfully with administration, faculty, alumni, parents and volunteers as appropriate.
  
  

This position is located in St. Louis, MO and the targeted hiring range for this position is $23.37 - $26.00.

Preferred Qualifications

Education:
Bachelor's degree

Certifications /Professional Licenses :
No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:
No additional work experience unless stated elsewhere in the job posting.

Skills:
Communication, Confidentiality, Detail-Oriented, Email Distribution, Event Operations, FileMaker Pro, Graphic Design, Interpersonal Communication, Interpersonal Relationships, Job Prioritization, Learning Quickly, Meeting Organization, Microsoft Office, Multicultural Environments, Multitasking, Organizing, Print Communications, Professional Integrity, Project Management, Vendor Relationships, Work Collaboratively

Grade
G09-H

Salary Range
$23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email View email address on click.appcast.io or call the dedicated accommodation inquiry number at View phone number on click.appcast.io and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
  
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
  
• Take advantage of our free Metro transit U-Pass for eligible employees.
  
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
  

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
  

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.
  
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
  

For policies, detailed benefits, and eligibility, please visit:

EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.