Administrative & Operations Manager

A Billion-Dollar Private Equity Investment Firm located in Downtown Manhattan (gorgeous offices!) is seeking a new Administrative & Operations Manager to join its growing team! This is a newly created position, and this person will be responsible for overseeing and managing all of the administrative staff, liaising with IT/recruiting, and handling all office-related duties. Candidates must have a minimum of 5-7+ years of applicable experience, ideally working within financial services (but open to legal, consulting, and/or other corporate backgrounds), and a Bachelor’s degree is required. Notary strongly preferred (but open to someone willing to obtain their notary within the year). They should be extremely polished and professional, flexible, proactive, detail-oriented, organized, and have a “no task is too big or small” mentality (no egos!). This is an amazing opportunity to join a best-in-class firm with a fantastic culture, little to no turnover, and amazing benefits/perks. Salary Salary base depends on experience (up to 175k+ base) plus generous discretionary bonus. 100% company paid medical/dental/vision. 15 vacation days. 5 PTO days. 10 or 11 holidays. Free lunch (fully paid by company). 401k match (25% up until the first 90% of contribution; eligible after 3 months of employment), etc. Hours Hours are 9:00am-6:00pm, with flexibility as needed. 5 days/week, M-F in office. Responsibilities Team & Office Management Manage and mentor the Receptionist and two Executive Assistants, setting priorities and ensuring coverage. Oversee day-to-day facilities operations, including vendor relationships, maintenance requests, and office supplies. Administer corporate card program(s), including allocations, reconciliation, and compliance with spend policy. Manage office subscriptions and recurring vendor contracts, tracking renewals and cost efficiency. Events & Logistics Support logistics for the Annual General Meeting (AGM), coordinating venue, catering, AV, and materials. Plan and execute team events, the annual holiday party, and company swag ordering. Manage meal/food ordering programs (e.g., Seamless) for the office. Oversee travel logistics program, including hotel rate negotiations/management and administration of the corporate travel booking site. Provide notary services for employees and business documents as needed (notary certification required or willing to obtain). IT & Equipment Support Serve as first responder for reactive in-office IT support (connectivity, hardware, printer, conferencing issues). Maintain laptop and IT equipment inventory, including tracking, allocation, and reorder points. Order IT equipment and supplies, managing vendor relationships and budget. Provide oversight of audio/visual systems in conference rooms and event spaces. Manage hardware provisioning and de-provisioning for employee onboarding and offboarding. Manage credential provisioning and de-provisioning (accounts, access, software licenses) for onboarding/offboarding, coordinating with IT/security as needed. Required Qualifications Minimum 5-7+ years of experience in office management, workplace operations, or administrative leadership, ideally with some exposure to basic IT/helpdesk support. 2+ years of experience directly managing or supervising staff Experience working in financial services strongly preferred/required (open to candidates out of legal, consulting, and/or any other corporate-related backgrounds). Bachelor’s degree required. Demonstrated experience managing budgets, vendor contracts, and corporate expense programs. Experience planning and executing corporate events (all-hands, holiday parties, offsites). Working knowledge of IT equipment lifecycle management (procurement, inventory, onboarding/offboarding). Notary Public certification preferred (or willingness to obtain within [X] months of hire). Strong organizational skills with the ability to juggle competing priorities across facilities, HR-adjacent tasks, and IT. Experience with corporate travel platforms and hotel rate negotiation. Familiarity with basic AV/conferencing systems (Zoom Rooms, Teams Rooms, etc.). Experience with IT asset management tools. Excellent interpersonal and vendor-negotiation skills. #J-18808-Ljbffr