Attendance Clerk - High School

JOB SUMMARY: Monitor and record student attendance in accordance with state law and district policy and procedure.

PRIMARY DUTIES AND RESPONSIBILITIES :

1. Process documentation for students reporting late and for those seeking early dismissal; receive and process all early dismissal requests and absence notes.
2. Communicate with parents, faculty, and administrators, verbally and in writing, regarding student tardiness, early dismissals and absences.
3. Process and file student absences; input daily attendance information into the student database, including but not limited to tardy, early dismissals and absences.
4. Maintain an accurate, comprehensive and efficient filing system for absence slips, early dismissal notes, and letters to parents.
5. Process unlawful/unexcused absences including but not limited to completing detention cards, effectuating changes in absence status in the student database, and run reports on the number of unlawful absences for students.
6. Prepare and distribute all correspondence relative to student attendance.
7. Utilize the district's computer system to accomplish responsibilities of student accounting and attendance issues.
8. Purge student attendance folders annually and store documents removed from said files.
9. Perform other duties as assigned by the High School Principal and Assistant Principals.

QUALIFICATIONS:

• High School diploma required.
• Submission of pre-employment medical examination (Section 148 of the Pennsylvania School Code)
• Submission of a report of criminal history record from the Pennsylvania State Police (Section 111 of the Pennsylvania School Code)
• FBI Criminal History Record
• Submission of a clearance report from the Pennsylvania Department of Public Welfare in accordance with Act 151 of 1994
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable

PHYSICAL DEMANDS:


Ability to reach above and below the waist


Ability to use fingers to pick, feel and grasp objects


Ability to lift and/or carry supplies and/or papers weighing no more than 20 lbs.


Ability to mostly sit with some walking, standing or moving throughout the work environment


SENSORY ABILITIES:


Visual acuity


Auditory acuity

WORK ENVIRONMENT:


Typical office environment


Subject to inside environmental conditions

TEMPERAMENT:


Must possess excellent interpersonal skills


Must be able to work in an environment with frequent interruptions


Able to make judgments and work under high level of stress pressure

COGNITIVE ABILITY:


Ability to communicate effectively


Ability to organize tasks


Ability to handle multiple tasks


Ability to exercise good judgment

SPECIFIC SKILLS: Must possess leadership skills


Must possess computer skills


Ability to operate various office equipment

Work Year: 185 Days


Work Day: 7.5 hours per day
Starting Rate: $18.00 per hourComprehensive benefit package and paid holidays

Must have current Act 34, 151 & 114 Clearances

Pottsgrove School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.


This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.