Program Support Assistant

Program Support Assistant

Work Your Magic with us! Start your next chapter and join EMD Electronics.

Ready to explore, break barriers, and discover more? We know you've got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people's lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

Everything we do in EMD Electronics is to help us deliver on our purpose of being the company behind the companies, advancing digital living. We are dedicated to being the trusted supplier of high-tech materials, services and specialty chemicals for the electronics, automotive and cosmetics industries. We foster a global collaborative organization made up of individuals who have the passion to win, obsess about the customer, are relentlessly curious and act with urgency. Together, we push the boundaries of science to make more possible for our customers.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

Your Role:

The Program Support Assistant helps enable the successful delivery of programs and initiatives within the rapidly growing Megasys organization across the United States and Europe. Working alongside program leaders and cross-functional teams, this role brings structure, visibility, and follow-through to program activities from planning through implementation.

The role supports program governance, milestone and dependency tracking, stakeholder coordination, communications, reporting, documentation, and continuous improvement. The successful candidate will be comfortable working across multiple workstreams, bringing clarity to complex information, and helping teams maintain momentum in a changing, international environment.

This is a hands-on program support role for a proactive, organized, and collaborative professional who takes ownership, anticipates delivery needs, and creates the operating rhythm that helps programs move forward.

Key Responsibilities:

• Support the development and maintenance of integrated program plans, roadmaps, milestones, and delivery schedules, tracking progress and escalating risks, issues, and dependencies in a timely manner
• Coordinate program governance activities including preparation of agendas, pre-reads, decision materials, and status packs, and support stage gates, steering committee meetings, and other decision-making forums
• Collect, validate, and synthesize program information from multiple stakeholders and systems, prepare recurring status reports, dashboards, and concise leadership summaries with clear visual and written materials
• Draft program announcements, progress updates, briefing notes, and other communications in a clear and audience-appropriate style, ensuring program information is accessible and consistently communicated across the organization
• Coordinate cross-functional working sessions, program reviews, workshops, and information-sharing forums across sites and regions, capturing decisions, actions, owners, and deadlines and driving timely follow-up
• Build and maintain effective communication rhythms across program teams and stakeholders in the United States and Europe, fostering productive relationships across functions, regions, levels, and cultures
• Maintain accurate program documentation including charters, plans, meeting records, decisions, process maps, playbooks, and lessons learned, and help incorporate improvements into future program planning and execution
• Support the onboarding of new employees by coordinating orientation activities, scheduling training sessions, and ensuring new team members have the resources and information needed to start their roles effectively
• Coordinate inputs from functions such as Finance, Procurement, Information Technology, and Communications when required for program delivery, and support the design of scalable program processes as the Operations organization grows
• Contribute to special initiatives that strengthen program maturity, operating discipline, and organizational effectiveness

Benefits with our team include:

• Comprehensive benefits package including medical, dental, and vision coverage
• Competitive vacation and paid time off allowance
• 401(k) match program
• Tuition assistance program
• Opportunities for career growth and development within a rapidly expanding global Operations organization

Who You Are:

Minimum Qualifications:

• Bachelor's Degree in any discipline
• 3+ years of experience in program coordination, project support, operations, business transformation, or continuous improvement projects

OR

• High School Diploma or GED
• 5+ years of experience in program coordination, project support, operations, business transformation, or continuous improvement projects

Preferred Qualifications:

• Demonstrated experience coordinating activities across multiple stakeholders, workstreams, or locations (maintaining plans, trackers, action logs, status reports, or other program-management documentation)
• Strong organizational and prioritization skills, with the ability to manage competing deadlines and follow through on commitments
• Excellent written and verbal communication skills, including the ability to summarize complex information clearly
• Strong working knowledge of Microsoft 365 or comparable collaboration and reporting tools, including Teams, PowerPoint, Word, and Excel
• Ability to work effectively across different countries, cultures, functions, and time zones
• Sound judgment, discretion, attention to detail, and a practical approach to problem solving
• Experience supporting operations, manufacturing, supply chain, engineering, technology, or another complex business environment
• Experience with program governance, portfolio reporting, transformation initiatives, or continuous-improvement methodologies
• Experience working in a global or rapidly scaling organization
• Familiarity with project-management, work-management, data visualization, or reporting tools, including expeirence preparing leadership-level dashboards, presentations, decision materials, or executive summaries
• Additional language skills relevant to the organization's European locations

Pay Range for this position: $90,600-$135,900/year

The offer range represents the anticipated low and high end of the base pay compensation for this position. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors. Position may be eligible for sales or performance-based bonuses. Benefits offered by the Company include health insurance, paid time off (PTO), retirement contributions, and other perquisites.

What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!

Apply now and become a part of a team that is dedicated to Sparking Discovery and Elevating Humanity!