Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to join a mission-driven non-profit organization in Midland, Texas. This role is responsible for managing day-to-day invoice and payment activity with accuracy, strong attention to detail, and consistent follow-through. The ideal candidate brings hands-on accounts payable experience and can support financial operations by maintaining organized records, assisting with vendor administration, and helping ensure timely, compliant payment processing.

Responsibilities:
• Review incoming vendor bills and payment requests to confirm completeness, accuracy, and proper approval before processing
• Assign expenses to the appropriate general ledger accounts, programs, or project categories to support accurate financial reporting
• Enter and process invoices in a timely manner while helping keep payment schedules current and organized
• Assist the finance team with onboarding new vendors, including collecting required documentation and setting up records correctly
• Maintain W-9 documentation and organize supporting files so they are ready for audit and compliance review
• Prepare payment batches and support check run activities in accordance with established controls and deadlines
• Handle banking paperwork and perform payment verification steps to help ensure transactions are properly documented
• Work closely with internal team members and external vendors to resolve invoice discrepancies and payment-related questions• At least 3 years of experience in accounts payable or a closely related accounting support role
• Practical experience processing invoices, coding expenses, and supporting routine payment cycles
• Working knowledge of general ledger account structure and expense allocation practices
• Ability to manage detailed financial records with a high degree of accuracy and organization
• Experience supporting vendor file maintenance, including tax documentation such as W-9 forms
• Strong written and verbal communication skills for coordinating with vendors and internal stakeholders
• Proficiency with standard accounting systems and Microsoft Office applications, especially Excel