Facilities Coordinator

The Facilities Coordinator supports both new center development and ongoing facility operations across IVX Health’s national footprint. This role is responsible for coordinating utilities, signage, procurement, vendor activities, and operational readiness for new center openings, while also managing maintenance, inspections, and repairs for existing locations. The Facilities Coordinator works closely with internal teams and external partners to ensure facilities are safe, compliant, consistent, and ready to support patients and staff. This position requires strong organizational skills, attention to detail, and the ability to manage multiple projects simultaneously across markets. RESPONSIBILITIES New Center Development & Openings Coordinate utility setup and reporting following new lease execution Lead planning and execution of clinic signage, including exterior, interior, parking, and directional signage Coordinate design schematics, proposals, and vendor activities for new center launches Support procurement and vendor relationships for furniture, artwork, equipment, inventory, and supplies Oversee delivery, staging, and setup of vendor-provided equipment and inventory Partner with local market teams to support timely and successful center openings Support punch list resolution and ensure consistency and quality across openings Analyze and recommend alternative delivery strategies to improve cost, schedule, and coordination Facilities Management & Operations Coordinate repair and maintenance work with technicians, vendors, contractors, and field teams Track and report facility work orders to ensure timely completion within budget and quality expectations Support operational and capital budget planning for existing centers Coordinate HVAC repairs and replacements, including cost tracking and preventative maintenance support Partner with Facilities and Construction teams on cosmetic refreshes, remodels, rebrands, and updates Conduct facility inspections, including fire safety and health department compliance Maintain AEDs and support post-opening quality control processes Organize and report on facility-related surveys to support operational and clinical workflow improvements Communication & Coordination Collaborate with Facilities, Construction, Field Operations, and external vendors to ensure smooth project execution Support vendor onboarding, setup, procurement, and relationship management Coordinate municipal paperwork with project managers, contractors, and internal resources Assist with FF&E design standards and proposals Communicate facility needs and project updates to field leaders and executive stakeholders Coordinate moves, expansions, and facility changes as needed JOB QUALIFICATIONS Education and Experience Bachelor’s degree in Construction, Facilities Management, Real Estate, Project Coordination, or a related field, or equivalent relevant experience Minimum of 2 years of experience in facilities coordination, project coordination, or a similar operations support role Core Competencies Strong project coordination and communication skills Experience managing facility work orders, repairs, and maintenance activities Ability to build and maintain relationships with vendors, contractors, and service providers Knowledge of health, safety, and regulatory requirements for facility operations Strong problem-solving skills and attention to detail Ability to manage multiple priorities, timelines, and budgets Proficiency in Microsoft Office, Outlook, Excel, Adobe, and similar tools Ability to collaborate effectively across all levels of the organization About IVX Health IVX Health is a national provider of infusion and injection therapy for individuals managing chronic conditions like Rheumatoid Arthritis, Crohn's Disease, and Multiple Sclerosis. We’re transforming the way care is delivered with a focus on patient comfort and convenience. Our commitment to exceptional care extends to our employees as well—we empower our team to thrive while living our core values: Be Kind, Do What’s Right, Never Settle, Make It Happen, and Enjoy the Ride. Our Mission: To improve the lives of those we care for by redefining the care experience Our Vision: To be the nation’s preferred destination for pharmaceutical care of complex chronic conditions Our Commitment: To deliver an unmatched care experience with a foundation in world class service and clinical excellence Benefits We Offer Comprehensive Healthcare – Medical, dental, and vision coverage, including prescription drug plans and telemedicine services. Flexible Savings Options – Choose from Health Savings Accounts (HSA) and Health Reimbursement Arrangements (HRA) to manage healthcare costs. Supplemental Protection – Accident, critical illness, and hospital indemnity plans to provide additional financial security. Dependent Care FSA – Pre-tax savings for eligible childcare and dependent care expenses. 401(k) Retirement Plan – Secure your future with a competitive company match. Disability Coverage – Voluntary short-term and long-term disability plans to protect your income. Fertility and Family Support – Resources and benefits designed to support fertility care and family planning. Life and AD&D Insurance – Financial protection for you and your loved ones. Counseling and Wellness Support – Free resources to support emotional, physical, and financial well‑being. Education Assistance – Tuition reimbursement and certification support to help you grow in your career. Continuing Education – Access to a CEU library for ongoing professional development. Charitable Giving and Volunteer Program – Matched donations and paid volunteer time off to support causes you care about. Employee Referral Bonus – Earn rewards for helping us find top talent. Note: Benefits may vary by employment type. Contact HR for details on eligibility and coverage. EEO STATEMENT IVX Health is proud to be an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees. IVX Health wants to have the best available people in every job, and we make employment decisions on the basis of business needs, job requirements, individual qualifications, and merit. Equal employment opportunities are provided to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, military and veteran status, age, physical or mental disability, genetic characteristic, reproductive health decisions, family or parental status, or any other legally protected category in accordance with applicable federal, state, or local laws. IVX Health prohibits discrimination, harassment, or retaliation of any kind based on any of these characteristics. Equal employment opportunity will be extended to all persons in all aspects of the employer-employee relationship and all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation benefits, and separation of employment. This position requires on-site work 2-3 days per week at our corporate office in Brentwood, TN. Are you currently able to commit to a hybrid schedule? #J-18808-Ljbffr