Office Manager / Bookkeeper

Job Description

Job Description

Office Manager / Bookkeeper

Location: Houston Area, TX (On-Site)

Schedule: Full-Time | Monday-Friday | 8:00 AM-5:00 PM

Pay: $50,000-$75,000 depending on experience

Keep the Office Running. Keep the Business Moving.

Do you enjoy bringing order to busy environments, keeping financial records accurate, and making sure the details never fall through the cracks? We're looking for an organized, dependable Office Manager / Bookkeeper who thrives in a role where every day brings a mix of accounting, office management, customer support, and operational coordination.

This is an excellent opportunity to join a well-established local service company where you'll work directly with leadership, take ownership of key business functions, and become an essential part of the team.

What We Offer

• Paid Time Off
• Paid Holidays
• Simple IRA with company match
• Health insurance with multiple plan options
  • HSA-compatible plans available
  • 0% coinsurance plan options
• Long-term career stability
• Opportunities for professional growth and advancement

Why You'll Love Working Here

We're a family-oriented company that values teamwork, professionalism, and accountability. We believe every employee plays an important role in our success, and we're looking for someone who takes pride in staying organized, solving problems, and helping the business operate efficiently.

If you enjoy wearing multiple hats, supporting both the financial and operational sides of a business, and working in an environment where your contributions truly matter, we'd love to meet you.

What You'll Be Doing

You'll play a central role in supporting the day-to-day operations of the company by:

• Managing accounts payable and receivable
• Processing invoices, payments, reconciliations, and collections
• Maintaining accurate financial records in QuickBooks Desktop
• Assisting with payroll processing and month-end reporting
• Tracking company expenses and supporting budgeting efforts
• Managing office supplies, vendor relationships, and compliance documentation
• Maintaining licenses, permits, and Certificates of Insurance (COIs)
• Supporting dispatch and scheduling as business needs require
• Communicating with customers regarding appointments and service requests
• Assisting with onboarding paperwork, employee records, and general administrative support

What You Bring

• 3-5+ years of bookkeeping, accounting, office management, or administrative experience
• High school diploma or equivalent
• Experience using QuickBooks Desktop
• Strong understanding of accounts payable, reconciliations, and general bookkeeping principles
• Proficiency with Microsoft Excel, Word, and Outlook
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities while maintaining accuracy

Bonus Points For

• Experience working in the HVAC, construction, plumbing, or service industry
• Dispatching or scheduling experience
• Previous experience in a small business where flexibility and initiative are valued

The Ideal Candidate

You're someone who naturally takes ownership of your work and enjoys keeping things organized behind the scenes. You're comfortable balancing financial responsibilities with office operations, communicate professionally with customers and vendors, and take pride in helping your team succeed. You enjoy variety in your day, adapt well to changing priorities, and appreciate working for a company where your contributions have a direct impact on the business.