Office Manager

Office Manager

We are seeking a hands-on Office Manager to support the day-to-day operations of a growing construction services company. This individual will serve as the central point of coordination between the office, job sites, vendors, and leadership team, helping ensure operations run smoothly, efficiently, and in compliance with company and project requirements.

Responsibilities

• Manage daily office operations and serve as the primary administrative support for the business
• Answer and direct incoming calls from field employees, vendors, customers, and job sites
• Coordinate communication between office staff and field teams to ensure alignment on daily needs and project updates
• Support employee onboarding, including collecting required paperwork, new hire documentation, and compliance forms
• Assist with safety documentation tracking and ensure all required job site records are complete and up to date
• Maintain employee files, onboarding records, and general compliance documentation
• Support employee timekeeping by collecting, reviewing, and organizing timesheets for payroll processing
• Coordinate with vendors regarding orders, service requests, scheduling, and follow-up items
• Schedule and support virtual meetings and conference calls with vendors, leadership, and job site teams
• Order and maintain office, kitchen, and breakroom supplies as needed
• Maintain organization of the office and ensure a clean, functional, and professional environment
• Assist with general administrative tasks, documentation tracking, and special projects as assigned
• Provide ongoing support to leadership with day-to-day operational and administrative needs

Qualifications

• 3–8 years of experience in office management, administrative support, operations, HR coordination, or project support
• Experience in construction, industrial services, field operations, manufacturing, logistics, or other blue-collar environments strongly preferred
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Comfortable communicating with field employees, vendors, customers, and leadership
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• High attention to detail with strong follow-through and accountability
• Ability to work independently and take initiative without constant direction
• Bilingual Spanish/English is a strong plus, but not required
• Experience with onboarding, safety documentation, or timekeeping support is a plus