Facilities Coordinator

Job Description

Job Description

POSITION SUMMARY:

Reporting to the Facilities Manager and based out of the Akin Lake City office, this role assists and supports the Facilities teams and corporate functions at our non-profit agency. Helps with tracking, scheduling and maintaining vendor activities related to facilities, equipment, supplies and other building operations and support. Ensures the proper functioning of our facilities and building assets while coordinating with other departments to optimize the company's overall use of resources. Has access to protected healthcare information (PHI) or confidential identifiable information (CII), both paper and electronic, as necessary to perform related job duties and responsibilities.

ESSENTIAL FUNCTIONS:

• Responsible for completing facilities tasks and operational improvements at offices in Lake City
• Prioritize the health and safety of staff and tenants by maintaining facilities according to all safety and environmental standards
• Conducts regular facilities inspections and address deficiencies in a timely manner
• Monitor, coordinate and document building and equipment maintenance schedules
• Organize and document building facilities standards for statewide distribution to staff and tenants
• Perform general repairs not requiring a specialized technician
• Establish and maintain relationships with third party vendors to coordinate and schedule repair of complex systems and ensure satisfactory completion of projects
• Respond to, resolve and assign work orders, email and maintenance requests and emergencies in a timely manner and ensure minimal disruptions to service
• Engage collaboratively with tenants and team members to develop long-term plans for building repairs and disruptions
• Assist in organizing and setting up offices, rooms and spaces for the needs or requirements of programs and events on site
• Monitor security and fire alarms. Respond accordingly to system issues and determine solutions including after hours alarms and notifications
• Assists in tracking and reporting of budget and expenses

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong interpersonal and communication skills—both written and verbal

• Knowledge of facilities and industry standard operations practices

• Ability to multitask, prioritize tasks, and manage time effectively in a fast-paced setting

• Basic plumbing skills to address leaks, clogs, and other drainage issues

• Groundskeeping knowledge for maintaining outdoor areas such as lawns and landscaped space

• Excellent attention to detail and high level of accuracy in completing tasks and identifying potential hazards

• Self-motivated, organized, and able to work independently as well as collaboratively within a team

• Familiarity with or interest in the principles of accessibility, inclusion, and belonging; and experience working successfully with colleagues, clients, or communities from a variety of backgrounds.

• Demonstrated openness to learning and contributing to an inclusive workplace environment.

WORKING ENVIRONMENT:

• Work that may be required indoors with:
  • Moderate noise (i.e. business office with computers, printers, phones)
  • Typical office lighting and temperatures
• Work that may need to be performed on the grounds of the various Akin sites
  • This may expose the incumbent to dust, oil, fumes and louder noises
  • More extreme temperatures
  • Moderate interruptions
• Ability to walk and stand frequently or sit at a computer for an extended period
• Travel to other site locations within the state

WORKING REMOTELY:

Working remotely is a benefit of Akin’s flexible workplace, but remote work cannot be offered for all positions. This position requires daily presence in the office. Remote work arrangements may be adjusted or rescinded based upon business needs.

PHYSICAL DEMANDS:

• Prolonged standing, sitting and walking periods through facilities
• Lift up to 50 pounds
• Climb, lift and bend to maintain equipment
• Use of ladders and stools
• Work in various weather conditions
• Work in the evenings and weekends as required
• Overnight travel to multiple sites as needed

MINIMUM QUALIFICATIONS:

• High School Diploma or equivalent
• Minimum 3 years’ experience in facilities operations and maintenance
• Successful completion of a drivers check if position requires driving on a regular basis (at least three times per week) or drives clients. Must not have more than two driving incidents within the last three years

PREFERRED QUALIFICATIONS:

• FMP or other Facilities related certifications
• Business or related course work
• Bilingual in English/Spanish

SALARY RANGE AND BENEFITS:

We provide a comprehensive benefits package, including competitive pay, medical, dental and retirement benefits and paid time off. As required by various pay transparency laws, we share a competitive range of compensation for candidates hired into each position.

The target starting pay for this position is $28.74 - $34.48 per hour, typically within the first half of this range. Actual offers will be based on individual qualifications relevant to the role and will not take an applicant’s pay history into account.

The range above allows our employees room for growth during their tenure in the position.