Service Operations and Automation Coordinator

Service Operations and Automation Coordinator Job Description With over 1,400 employees and over 2,700 airports in over 175 countries, ADB SAFEGATE is dedicated to making air travel safe, efficient, and environmentally friendly. With our innovative Airside 4.0® solutions, we help turning airports into smart airports, with the ultimate goal of enhancing the passenger experience. Smarter, Better, Now. ADB SAFEGATE’s functional teams are integral to powering innovation and ensuring operational excellence across the organization. The Opportunity.... The Service Operations & Automation Coordinator is a key member of the Service organization, combining day-to-day service coordination responsibilities with a strong focus on process improvement, automation, data analytics, and AI-enabled solutions. This individual will learn the core functions of the Service Coordinator role, including service ticket management, invoicing, revenue forecasting, contract renewals, customer support, and coordination of field resources. A significant focus of the position will be identifying and implementing opportunities to make the Service organization more efficient, standardized, data-driven, and automated. The ideal candidate enjoys learning how processes work, identifying inefficiencies, and using tools such as Microsoft Copilot, Power BI, Power Automate, Excel, SAP, and other AI and automation technologies to develop practical solutions. This position offers an opportunity to develop a strong understanding of Service operations while helping shape how technology, automation, and AI are used to improve the way the Service organization works. You will make an impact by.... Service Coordination & Operations Learn and perform the core responsibilities of the Service Coordinator function. Serve as a point of contact for Service incidents and requests from internal and external customers. Create and manage service tickets for the field service team, helping ensure work is properly documented and labor hours are accurately captured. Support invoicing and billing for completed Service work. Assist with Service revenue forecasting and tracking revenue-impacting activities. Manage and track service contract renewals to support continued revenue and customer retention. Support Service leadership and field teams with reporting, documentation, data management, scheduling, and other operational requirements. Work cross-functionally with other departments as needed to support Service operations. Process Improvement, AI & Automation Evaluate existing Service processes and identify opportunities to eliminate manual work, reduce duplication, improve data quality, and shorten turnaround times. Develop and maintain AI agents and Copilot-based solutions to streamline activities such as quoting, reporting, knowledge retrieval, and administrative workflows. Identify opportunities to automate repetitive Service processes using Microsoft Power Automate and other approved automation technologies. Develop and improve automated reporting using SAP and other Service data sources, reducing manual data extraction and manipulation. Build and maintain Power BI dashboards that provide Service leadership with greater visibility into key operational and financial information. Develop standardized tools and documentation, including field service trip report templates, customer-facing reports, quoting tools, and internal reporting templates. Work directly with Service team members to identify recurring administrative challenges and translate those needs into practical process or technology solutions. Document improved processes and help drive adoption of new tools and workflows across the Service organization. Track the effectiveness of implemented improvements and continuously look for additional opportunities to improve efficiency. Evaluate emerging AI and automation technologies and identify practical applications within the Service organization. The talent we want to inspire has.... Associate’s or Bachelor’s degree in Business, Information Systems, Data Analytics, Operations, Computer Information Systems, or a related discipline preferred, or equivalent practical experience. Experience with, or demonstrated aptitude for, process improvement, automation, data analysis, and business technology. Proficiency with Microsoft Power BI, including developing dashboards and reports. Experience using Microsoft Copilot or other generative AI tools to improve business processes or productivity. Experience with Microsoft Power Automate or similar workflow automation technologies preferred. Strong proficiency with Microsoft Excel and the Microsoft 365 environment. Experience with SAP or another ERP system is preferred. Strong problem‑solving skills with the ability to evaluate an existing process, identify inefficiencies, and develop practical improvements. Ability to manage recurring operational responsibilities while simultaneously working on process‑improvement initiatives. Strong organizational, written, and verbal communication skills. Curiosity and a willingness to learn new technologies and business processes. Ability to work effectively with field personnel, Service leadership, Finance, IT, and other cross‑functional teams. Fluent English, with strong written and verbal communication skills. What will make you successful.... We are looking for someone who is curious, technically capable, analytical, and process‑minded. This position does not require a software developer, but it does require someone who is comfortable using technology to solve business problems. Successful candidates will naturally look for opportunities to: Automate repetitive and manual activities. Simplify complicated processes. Standardize how work is performed across the Service organization. Improve how information is captured and reported. Turn Service data into useful information through Power BI and other reporting tools. Apply AI to everyday Service activities. Reduce duplicate data entry and administrative work. Develop tools that allow Service employees to spend more time supporting customers and less time completing manual administrative tasks. What's on offer We value you and your contribution to the business. Recognizing and rewarding the impact you make is important to us. Competitive salary and benefits. The opportunity to help shape how AI, automation, analytics, and process improvement are applied within the Service organization. Exposure to multiple areas of the business, including Service operations, Finance, field operations, customer support, and technology. Opportunities to develop skills in AI, Microsoft Copilot, Power BI, automation, SAP reporting, process improvement, and Service operations. The opportunity to see the direct impact of the solutions you develop on the efficiency of the Service organization. A flexible working culture focused on professional development and continuous improvement. An international environment with opportunities to collaborate with colleagues in different countries around the globe. If you want to join a global business and enjoy being a team player who's driven and passionate, then this is your opportunity to come on board by applying. What to learn more about working at ADB SAFEGATE then check out our Career's website ADB SAFEGATE is an equal opportunity employer. ADB SAFEGATE does not discriminate against any employee or applicant for employment because of characteristics protected by law, including but not limited to, race, color, age, creed, religion, national origin, ancestry, sex, sexual orientation, marital status, veteran status, or disability. If you need assistance or reasonable accommodation in completing this application or during the interview, please contact our Human Resources Department. #J-18808-Ljbffr ADB Safegate