Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support a manufacturing operation in Columbia, South Carolina on a Contract basis. This role is ideal for someone who enjoys detailed transactional work, stays organized in a fast-paced office setting, and can keep vendor records accurate and current. The position focuses on invoice entry, account reconciliation, inbox monitoring, and administrative support within the accounts payable function. This opportunity follows a four-day workweek schedule of up to 32 hours, with specific days and hours to be determined.

Responsibilities:
• Process incoming supplier invoices in Epicor, ensuring information is entered accurately and assigned correctly for accounts payable records.
• Review vendor statements each month, compare account activity, and investigate discrepancies by coordinating directly with suppliers when needed.
• Verify that invoice details, payment records, and related dates align properly to maintain accurate documentation.
• Monitor the accounts payable email inbox and respond to routine inquiries or route items for timely follow-up.
• Collect and distribute incoming mail, including retrieving items from the designated mailbox location.
• Maintain organized filing systems for accounts payable documents, ensuring records are sorted alphabetically and easy to retrieve.
• Provide clerical support for the AP function through consistent recordkeeping and document handling.
• Work closely with the Controller by supplying accurate administrative and transactional support for daily accounts payable activities.• Experience supporting accounts payable processes, including invoice entry and vendor account maintenance.
• Ability to code invoices accurately and apply appropriate account classifications.
• Familiarity with reconciling supplier statements and resolving account discrepancies.
• Working knowledge of payment-related documentation, including ACH and check run support, while understanding that this role does not release payments.
• Strong attention to detail when reviewing dates, records, and supporting documentation.
• Comfortable managing shared email inboxes, paper files, and other clerical tasks in an office environment.
• Proficiency with ERP or accounting systems such as Epicor, along with general computer skills.
• Ability to stay organized and productive in a part-time schedule of up to 32 hours across a four-day workweek.