Executive Assistant

Job DescriptionJob Description

Robert Half is supporting an organization is seeking an Executive Administrative Specialist to support senior leadership and keep daily operations running smoothly. This role blends high-level administrative support with office coordination and light back office/IT/vendor support.

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Key Responsibilities

• Manage calendars, meetings, and executive communications
• Coordinate internal events, meetings, and logistics
• Prepare reports, correspondence, and track expenses
• Support office operations (supplies, mail, reception backup)
• Serve as point of contact with external vendors, including IT support
• Assist with basic technology troubleshooting, user access, and equipment coordination
• Help maintain organized files, systems, and internal processes

Qualifications

• 5+ years of administrative/executive support experience
• Strong Microsoft Office skills (Word, Excel)
• Highly organized with strong attention to detail
• Professional communication skills and ability to multitask
• Comfortable working in a fast-paced, mission-driven environment

At least 5 years of administrative experience, with prior support for executive or senior leadership teams strongly preferred.
Demonstrated ability to manage calendars, travel coordination, and meeting logistics with accuracy and efficiency.
Experience working with board meetings, executive communications, or confidential business documentation.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
Comfortable assisting with basic desktop support or technology coordination in partnership with third-party vendors.
Strong organizational, multitasking, and follow-through skills in a deadline-driven office environment.
Excellent written and verbal communication skills, with a detail-oriented and service-oriented approach. xhqgsiq
Ability to handle sensitive information with discretion and maintain confidentiality at all times.