Executive Assistant

Executive Assistant

Job Category: Assistant

Full-Time

On-site

Fort Worth, TX

Description

Company Information: Fivestone Management, an innovative real estate management company that has established a diverse portfolio of properties across the United States. Our goal is to create a thriving environment for the communities we manage. When you work with us, you become part of a team that values and champions individuals who bring their unique but equal strengths to the table. In return, we trust that each team member will deliver an outstanding experience to our residents, partners, owners and vendors.

Location: Fort Worth, TX

We do not offer visa sponsorship for this position.

Full-Time Position. Mon-Fri 8-5:00.

Benefits:

• Competitive Compensation Package
• Medical + Dental + Vision Coverage
• 401K + Company Match
• Life Insurance + Long Term Disability Coverage 100% Company Paid
• Health Savings Account (HSA)
• Gym Reimbursement Program
• Tuition Reimbursement Program
• Wellness Check Program - Insurance Premium Discounts
• EAP Resources
• Voluntary Benefit Offerings
• Paid Holidays
• Paid Time Off (PTO)

Position Summary: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our executive leadership. This individual will play a critical role in managing schedules, communications, and administrative tasks, enabling the executive(s) to focus on strategic priorities. The ideal candidate is a self-starter with excellent judgment, discretion, and professionalism.

Key Roles / Responsibilities:

• Manage complex calendars, including scheduling meetings, appointments, and travel arrangements
• Serve as a gatekeeper and primary point of contact for internal and external communications
• Prepare reports, presentations, and correspondence on behalf of the executive
• Organize and coordinate executive meetings, including agendas, logistics, minutes, and follow-ups
• Handle confidential information with integrity and discretion
• Assist with special projects, research, and event planning as needed
• Monitor and prioritize emails, calls, and other communications
• Maintain organized filing systems (digital and physical)
• Track and process expense reports, invoices, and other financial documentation
• Liaise with internal departments and external stakeholders on behalf of the executive

Required Education, Experience, and Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or similar role
• Exceptional organizational and time-management skills
• Excellent written and verbal communication abilities
• High level of discretion, professionalism, and reliability
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar tools (e.g., Google Calendar)
• Ability to multitask and adapt in a fast-paced environment
• Strong problem-solving skills and attention to detail
• Bachelor's degree preferred, but not required

Working Conditions:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Positions self to install equipment, including under desks.
• Moves throughout the building to access files.
• Must be able to comprehend and follow written and oral instructions.
• Must be able to complete tasks even with frequent interruptions.
• Must be able to use discretion and independent judgment as needed.
• Must be able to speak clearly on the phone and to fellow workers.