Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day payment operations for a growing organization in Lebanon, Pennsylvania. This Long-term Contract position focuses on accurate invoice processing, proper general ledger coding, and timely disbursements through ACH and check payments. The ideal candidate brings strong attention to detail, sound judgment in account classification, and hands-on experience working in NetSuite within a high-volume AP environment.

Responsibilities:
• Review incoming invoices, verify supporting documentation, and enter payables with accurate coding to the appropriate general ledger and department accounts.
• Process vendor payments through ACH transactions and scheduled check runs while maintaining accuracy and compliance with internal controls.
• Reconcile invoice details against purchase records, approvals, and payment terms to ensure timely and correct processing.
• Maintain organized accounts payable records in NetSuite and help resolve discrepancies related to coding, pricing, or vendor information.
• Communicate with internal teams and external vendors to address payment questions, missing approvals, and outstanding invoice issues.
• Monitor payment deadlines and prioritize workloads to support consistent, on-time disbursement of funds.
• Assist with audits, reporting requests, and other accounting support activities by providing clear documentation and transaction history.• Hands-on experience in accounts payable, including invoice review, account coding, and payment processing.
• Working knowledge of general ledger structure and the ability to assign invoices to the correct accounts and departments.
• Experience using NetSuite for accounts payable or related accounting transactions.
• Familiarity with ACH payments, check runs, and standard AP controls.
• Strong attention to detail with the ability to manage high volumes of financial data accurately.
• Effective communication skills for coordinating with vendors and internal stakeholders.
• Ability to stay organized, meet deadlines, and work independently in a fast-paced environment.