Admin.Records School Finance Payroll I (12 Month) (Oliver Middle) (2026-2027)

Job Code: 5001003 Job Family/Function: 50 – Finance and Audit/Accounting FLSA: Nonexempt Grade Ladder: MNPS Support Hourly Pay Grade: MNPS.SCH008-H Duration (days/year): 260 Locations(s): School-Based We Are Team MNPS Metro Schools is one of the largest and most diverse school districts in the United States. Our teachers and staff educate more than 80,000 students in Metro Nashville-Davidson County, preparing them to excel in higher education, work, and life. Our district implements some of the most innovative reform strategies in the nation. We seek to partner with highly effective, engaging teachers, teacher leaders and support staff with a passion for urban education and a go-getter spirit as we strive to become the highest-performing urban district in the nation. Whether you are a teacher, an administrator, or a prospective support staff employee, if you want to make a difference, we want to hear from you. Job Summary Financial record duties: Routinely calculate, review, create, post and verify financial transactions & reports in appropriate accounting software and proper account(s) to ensure accuracy as required for the function & operation of the school. Review financial transactions & any other school financial documents to ensure compliance with the Tennessee Internal School Uniform Accounting Policy manual (TISUAPM) and MNPS policies & procedures to safeguard public funds. Knowledgeable of the TISUAPM and MNPS policies & procedures as well as informing all school staff and Principals of these policies & procedures at all times. Communicate effectively & work closely with other MNPS departments. Payroll duties: Compile and record employee time, attendance, and payroll data for school-based employees and substitutes. Compute employees' time worked, production, and stipends for bi-weekly payroll. Compile and submit substitute attendances, appraisals, and utilize Smartfind in lieu of substitute forms and documentation. What you will do Review, record, summarize, post and verify numerical and financial data to compile and keep financial records accurate, using accounting software, reports, journals and ledgers. The school secretary clerk or principal designee will record monies depending upon various circumstances (i.e., no other personnel to complete the collection log). In the absence of the bookkeeper, the clerk or designee receives and verifies all monies, secures them in a safe or vault until the funds can be turned over to the bookkeeper to verify receipt and make deposit of all cash and checks in accordance with the TISUAPM & MNPS policy. Bookkeeper prepares school purchase orders for all School Fund expenditures as properly authorized by Principal. Verify accounts on computer spreadsheets and software to ensure fund availability to make school purchases. Pay invoices timely within 30 days. Prepare student activity fund monthly bank reconciliation using specialized accounting software. Provide accurate financial information and explanations for internal & external auditors for the purpose of the annual individual school audit and district audit. Compile statistical and financial documentation for such matters as cash receipts, expenditures, and accounts payable and receivable. Comply with federal, state and company policies, procedures and regulations. Code documents according to company procedures. Reconcile, note and/or report discrepancies found in records. Review time sheets, work charts, wage computations, and other information to detect and reconcile payroll discrepancies. Verify attendance, hours worked, and pay adjustments, and post information onto designated records. Compute and compile employee time, production, and payroll data from time sheets and other records. Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records. Keep track of leave time, such as vacation, personal, comp-time, and sick leave, for employees. All other duties as assigned. Education Qualifications Associate's Degree in Business, Accounting, or Finance Required Experience Qualifications 1-3 years of previous financial work-related skill, knowledge, or experience Required Skills and Abilities Payroll software, Accounting, Bookkeeping, Microsoft Office Suite (especially Excel) #J-18808-Ljbffr Music City Center