Accounting Specialist

Job Description

Title : Accounting Specialist

Location : Waite Park, MN

Job Type : Contract-to-Hire

Compensation : $25-30/hr

Industry: Construction


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About the Role
Our firm is partnering with a well-established commercial contractor in central Minnesota to identify an Accounting Specialist. This position plays a key role in supporting day-to-day accounting operations and administrative functions, with a primary focus on accounts payable in a fast-paced construction environment.


This role is ideal for a highly organized, detail-oriented professional who thrives on managing multiple priorities, maintaining accurate financial records, and supporting cross-functional teams including accounting, project management, and operations. Job Description
The Accounting Specialist is responsible for accounts payable processing, compliance documentation, and general administrative support. The role works closely with internal teams and external vendors to ensure accurate payment processing, compliance with contractual requirements, and smooth office operations.

Accounts Payable

• Process vendor and subcontractor invoices accurately and on time
• Match invoices to purchase orders, receipts, subcontract agreements, and approvals
• Review invoice coding to ensure proper general ledger and job cost allocation
• Prepare and process weekly check runs, ACH payments, and other disbursements
• Reconcile vendor statements and resolve discrepancies or missing documentation
• Communicate with vendors and subcontractors regarding invoice status and payment timing
• Maintain organized vendor records, including W-9s, insurance certificates, and payment terms
• Assist with month-end close activities, accruals, and reconciliation support
• Ensure internal controls and approval procedures are followed prior to payment
• Support internal and external audit requests as needed

Lien Waivers & Compliance Support

• Collect, review, and track supplier and subcontractor lien waivers
• Ensure required conditional and unconditional waivers are properly executed prior to payment when applicable
• Maintain accurate lien waiver records and documentation
• Coordinate with project managers, accounting staff, and vendors to resolve missing or incomplete waivers
• Support compliance with project, owner, and contractual documentation requirements

Contractor Prequalification Support

• Assist with subcontractor and vendor prequalification and renewal packages
• Collect and maintain documentation including licenses, insurance certificates, W-9s, safety records, and related compliance materials
• Track expiration dates and follow up on required updates
• Coordinate prequalification status and documentation with internal teams and external partners

Credit Card Spend Management

• Monitor company credit card usage for policy compliance
• Collect receipts and supporting documentation from cardholders
• Reconcile monthly credit card statements and ensure proper expense coding
• Follow up on missing receipts, unclear charges, or policy exceptions
• Identify and escalate unusual or unauthorized transactions as needed

Fleet Administration Support

• Maintain records for company vehicles, trailers, and equipment
• Track registrations, renewals, inspections, maintenance schedules, and insurance documentation
• Coordinate routine maintenance and repairs
• Assist with monitoring fleet-related expenses and recordkeeping

Payroll & Administrative Support

• Assist with collecting and reviewing employee timecards and payroll-related information
• Support payroll reporting, audits, and administrative tasks
• Provide general administrative support to accounting, operations, and leadership teams
• Answer phones, manage emails, and route inquiries appropriately
• Prepare reports, spreadsheets, correspondence, and internal documents
• File, scan, and maintain electronic and physical records
• Order office supplies and support daily office organization
• Assist with scheduling, meeting coordination, onboarding documentation, and special projects

Qualifications

Required Qualifications:

• 3+ years of Accounting or Bookkeeping experience
• Previous experience in accounts payable, accounting support, or administrative finance roles
• Strong attention to detail and accuracy
• Working knowledge of accounts payable processes and internal controls
• Ability to manage multiple deadlines and follow up consistently
• Proficiency with accounting software and Microsoft Office (Excel, Word, Outlook)

Preferred Qualifications:

• Experience in construction, contracting, or job-cost accounting environments
• Familiarity with lien waivers, subcontract documentation, and compliance requirements
• Experience supporting payroll processes
• Exposure to fleet administration or asset tracking

Benefits
Dahl Consulting is proud to offer a comprehensive benefits package to eligible employees that will allow you to choose the best coverage to meet your family's needs. For details, please review the DAHL Benefits Summary: How to Apply
Take the first step on your new career path!To submit yourself for consideration for this role, simply click the apply button and complete our mobile-friendly online application. Once we've reviewed your application details, a recruiter will reach out to you with next steps! Equal Opportunity Statement
As an equal opportunity employer, Dahl Consulting welcomes candidates of all backgrounds and experiences to apply. If this position sounds like the right opportunity for you, we encourage you to take the next step and connect with us. We look forward to meeting you!

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Dahl Consulting is proud to offer a comprehensive benefits package to eligible contract employees that will allow you to choose the best coverage to meet your family's needs. For details, please review our Benefits Summary:


Dahl Consulting is an Equal Opportunity Employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other applicable legally protected characteristics.


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