Receptionist Front Desk

Job Description

Job Description

Skillset: Office Coordinator

Company: Redbull

5 days a week onsite (9am-2pm)

Contract: 1 year contract to potential hire

The Office Coordinator serves as the face of the brand as the front desk receptionist and facilitator of all office related matters. In addition to greeting visitors, managing incoming calls and inquiries, and performing general administrative duties to the front desk and office as a whole, this position manages key internal communications, in-office events and hospitality. The office coordinator will also serve as operational support to the Region with remote operational management of Hub offices. The Office Coordinator also serves as the point of contact to the Southeast Business Unit Senior Vice President & General Manager when general administrative duties arise.

RESPONSIBILITIES

·                  Manage office supply inventory including Managing product inventory and related spreadsheets

·                  Order and restock pantry coffee/snacks/supplies & Red Bull coolers each morning and throughout the day

·                  Manage all outside vendors who do business or have work contracts for the Atlanta and remote management for the Miami and Nashville office (i.e. cleaning and repair services, alarm and access control systems, coffee vendors, etc.)

·                  Manage new office employee onboarding including key fob, alarm code, parking, locker assignment, guidelines, ways of working, etc.

·                  Order and stock supplies on a bi-weekly basis, including office supplies, printer/fax/copier toner, mailing supplies, kitchen supplies, stationery, snacks and fruit, coffee refill, water refill, and Red Bull product when necessary

·                  Assist with booking meetings and ensure a premium meeting experience

·                  Manage conference rooms, providing technical support and acting as a liaison to meeting hosts helping to adjust/accommodate meetings

·                  Meeting contact and on-site support for HQ guests · Manage general vehicle fleet issues at the BU office, including car pick up/transfer from office

·                  Primary point of contact for property management for building repairs, heating/AC issues, trash/recycling, parking lot

·                  Serve as first point of contact to HQ IT team for all office IT related matters

QUALIFICATIONS

Required

• Strong soft skills (will be the face of the company as people come into the office
• 2-3 years' experience managing a receptions desk
• Jr. in their career (fresh out of school/green)
• Detail oriented
• Microsoft office proficiency
• Calendar management experience

Prior experience operating a printing/fax machine