Service Coordinator
Vets Hired
Job Description: Job Summary Performs administrative and coordination duties to support the service department's daily operations. Responsible for managing service requests, tracking job costs, coordinating labor and materials, and ensuring accurate billing and documentation. Acts as a liaison between service and finance functions while maintaining records, monitoring work progress, and supporting field service activities. Responsibilities
- Review and process daily timecards; submit for approval and forward to payroll, highlighting overtime and job allocations.
- Assign labor to service jobs and monitor job progress through tracking reports.
- Manage billing orders and compare job costs against invoiced amounts.
- Monitor back orders, review job costing, and close completed service jobs upon approval.
- Review and allocate Work in Progress (WIP) on a monthly basis.
- Prepare journal entries for cost allocation, including cross-border service jobs and purchases.
- Maintain and track purchase orders, outstanding materials, and external labor costs.
- Ensure all service documentation is complete and compliant, including purchase orders, job costing, and warranty records.
- Maintain service history records and prepare customer service summaries.
- Verify parts and labor rates; adjust warranty costs as needed and ensure audit-ready documentation.
- Coordinate field service logistics, including travel arrangements, documentation, and compliance requirements.
- Enter materials into Bills of Materials (BOMs) and prepare reports on open service orders.
- Review field service reports to ensure accuracy of labor and material usage.
- Monitor service vehicle usage and maintain related logs.
- Support general service department operations and perform additional duties as required.
- High School Diploma or GED with 5-7 years of related experience (Associate's or Bachelor's degree preferred).
- Strong organizational and project coordination skills.
- Ability to communicate effectively both verbally and in writing.
- Detail-oriented with strong accuracy and problem-solving abilities.
- Ability to build and maintain professional relationships.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Experience with service management or ERP systems (e.g., JD Edwards / Oracle preferred).
- Strong analytical skills for cost tracking and reporting.
- Ability to manage multiple tasks and meet deadlines.
Vacancy posted 4 days ago
Similar jobs that could be interesting for youBased on the Service Coordinator in Ocala, FL vacancy
- ...Description About the role See yourself starting a new career journey? As a Patient Service Coordinator at MyEyeDr. you play an essential role by providing personalized patient experiences through the coordination and management of our front desk during check in/out. No...SuggestedPart timeWork at officeFlexible hoursWeekend workAfternoon shift
MyEyeDr
Ocala, FL5 days ago - Chipotle - 4916 East Silver Springs Boulevard - Responsibilities: Maintaining a positive customer experience by ensuring safe and quality food is prepared and served; Keeping a clean, organized line with properly functioning equipment; Resoling food quality issues and ...SuggestedShift work
Chipotle
Ocala, FL3 days ago - ...Job Description Job Description Description: Service Project Coordinator Location: Ocala, Florida Employee Perks As a team member at Fidelity Manufacturing, you'll enjoy: · Medical, Dental and Vision Insurance · Paid Holidays and Sick Time · Career...SuggestedWork at office
- ...Job Description Job Description WELLNESS SUPERVISOR/RESIDENT SERVICES COORDINATOR About Hampton Manor at 24th Road Hampton Manor at 24th Road is dedicated to creating vibrant, welcoming assisted living communities. We are committed to providing exceptional...Suggested
- Director of Therapy Operations Career Opportunity Highly regarded and esteemed for your Director of Therapy Operations expertise. Are you a dedicated and experienced leader in Therapy, seeking a career opportunity that allows you to make a meaningful impact close to...SuggestedFull timePart timeLocal areaFlexible hours
Encompass Health Rehabilitation Hospital of Katy
Ocala, FL24 days ago - ...Landfill. At a minimum, this will include working with all landfill personnel regarding the disposal activities, scheduling personnel, coordinating equipment maintenance and repair, and improving the conditions of the site. Essential Functions : Plan and manage the...Temporary workFlexible hours
Waste Connections
Ocala, FL6 days ago - Join the Green Team: Operations Supervisor (Gainesville, FL) Ready to lead the charge in the "Gator Nation"? At GFL Environmental, we don't just manage waste; we're on a mission to provide sustainable environmental solutions to the communities where we live and work...Local area
GFL Environmental
Ocala, FL5 days ago - ...Welcome to Zinnia Wealth Management, where we believe in cultivating lasting financial well-being for our clients through dedicated service and expert guidance. Located in the vibrant community of Ocala, Florida, we are a growing firm committed to building strong...
The Juris Agency
Ocala, FL3 days ago - ...Lead a high performing team. Shape the customer experience. Grow your career. Service Manager – Ocala, FL Cumberland International Trucks is seeking a Service Manager for our Ocala dealership—someone who brings energy, organization, and a commitment to delivering exceptional...Internship
Cumberland Companies
Ocala, FL1 day ago - ...equipment, operator training, equipment rentals, fleet management, service & repair, and warehouse solutions, Southern States Material... ...responsibilities as necessary Effectively manage service coordinator and dispatch team to include assigning tasks, setting team goals...Monday to FridayFlexible hours
Southern States TOYOTAlift
Ocala, FL4 days ago - ...within the branch. This includes guiding team performance, ensuring compliance with established processes and procedures, maintaining service excellence, supporting staff development, and strengthening operational efficiency. Additionally, this role serves as a senior‑...Remote work
Insurance Office of America
Ocala, FL5 days ago $72k
...The Director of Residential Services provides oversight for The Florida Sheriff Youth Ranches programs and services at each of the three... ...coaching to program staff in development, administration, and coordination of programs. The Director of Residential Services is...Full timeTemporary workRemote workFlorida Sheriffs Youth Ranches
Ocala, FL4 days ago$20 per hour
...achieve goals, identify and retain top talent. Members Guarantee service excellence through all points of contact. Set service standard... ...service is provided to members at the tire desk. Coordinates with Home Office regarding member tire needs as needed. Maintains...Weekly payHome officeFlexible hoursDormont Manufacturing Company
Ocala, FL9 hours ago- ...looking for a Site Operations Manager to join our team in Ocala, FL! About Freight Breakers: Freight Breakers provides managed labor services to support warehouse, distribution center, and cross dock operations. We are a North Carolina based company with operations from...Full timeFlexible hoursShift work
Freight Breakers
Ocala, FL4 days ago $21 - $23 per hour
...Join to apply for the Manufacturing Operations Coordinator role at Townley Engineering & Manufacturing Co. Townley Engineering & Manufacturing Co. provided pay range This range is provided by Townley Engineering & Manufacturing Co.. Your actual pay will be based on your...Full timeWork at officeDay shiftTownley Engineering & Manufacturing Co. Inc
Ocala, FL2 days ago$85k - $100k
...Description Job Description Date posted: February 11, 2026 Pay: From $85,000.00 - 100,000 per year Job description: Electrical Service Division Manager Location: Ocala, FL (On‐Site) Employment Type: Full‐Time Schedule: Primarily Monday–Friday Compensation...Full timeFor contractorsApprenticeshipWork at officeRelocation packageMonday to Friday- ...Front Desk Coordinator Ocala, Florida, United States Healthcare Front Desk Coordinator Full Time | MondayFriday | 8am - 5pm |... ...Friday, regular business hours role involves providing exceptional service as the first point of contact while supporting the daily...Full timeTemporary workLocal areaMonday to FridayFlexible hours
IVX Health
Ocala, FL9 hours ago - ...driving operational excellence, developing high-performing teams, and achieving financial objectives while maintaining the luxury service standards synonymous with the World Equestrian Center brand. The Food & Beverage Manager partners closely with Culinary, Stewarding...Hourly payContract workWork at officeShift workWeekend workAfternoon shift
World Equestrian Center
Ocala, FL3 days ago $55k - $60k
...operations of multiple dining outlets within a luxury hospitality environment. This role ensures exceptional guest experiences by leading service teams, maintaining operational excellence, supporting financial performance, and upholding high standards of food, beverage, and...Work at officeFlexible hoursShift workDay shiftAfternoon shiftCrawford Thomas Recruiting
Ocala, FL1 day ago- ...cleanliness, maintenance, and safety standards Responsible to lead, develop and coach all team members to ensure a high level of customer service as well as maximum profitability. Delegate tasks appropriately to team members and assist the team as required. Ensure that...Permanent employmentFull timeWork at officeLocal areaFlexible hoursNight shiftAfternoon shift
On Top of the World
Ocala, FL2 days ago - ...GDI provides best in class integrated, high level, facility maintenance services to The United States and Canada. We have more than 30,000 team members who will effectively contribute to the success of ours and our customer’s businesses. With almost a century of facility...Weekly pay
GDi
Ocala, FL4 days ago $17 - $20 per hour
...Orkin in Ocala, Florida is seeking a Customer Relations Specialist with a service mindset to enhance customer satisfaction and manage service appointments effectively. The role offers competitive pay ranging from $17 to $20 per hour and comes with comprehensive benefits...Hourly payOrkin
Ocala, FL5 days ago$17 - $20 per hour
...Industrial Fumigant Company is seeking a Customer Relations Specialist in Ocala, Florida, to enhance customer satisfaction and coordinate service schedules efficiently. The ideal candidate will possess excellent communication skills, a customer service mindset, and a...Hourly payIndustrial Fumigant Company LLC
Ocala, FL4 days ago$16 - $35 per hour
...desk operations and ensure guests receive excellent customer service throughout their stay. The Front Desk Supervisor assists with... ...when necessary, monitoring room availability and reservations, coordinating with housekeeping and maintenance to ensure rooms are ready, and...Hourly payFull timeShift workNight shiftAfternoon shiftHilton
Ocala, FL1 day ago- ...Description Job description Johnson Brothers Plumbing is a reputable, growing company. We are currently looking to fill a position for a Service Plumber that meets the qualifications listed. We are willing to provide additional training as needed in order to insure the...Work at office
JOHNSON BROTHERS PLUMBING INC
Ocala, FL5 days ago - ...Lines Account Manager to their Herbie Wiles Insurance team. Job Summary The Personal Lines Account Manager is responsible for daily servicing of client including new and renewal business processing and maintenance of exceptional customer relations with the client. The...
Foundation Risk Partners
Ocala, FL2 days ago - ...while fostering a fun and engaging environment for guests and employees. Our success is based on our high standards for customer service and our constant efforts to live up to our company values. Who we’re looking for: Team builders that embrace our company...Hourly payFull timeWork at officeMonday to Friday
- ...and Facial Spa is seeking a full-time spa manager for our full-service spa. Do people often describe you as a dynamic leader or... ...collaboration and guide the staff to operate with peak efficiency through coordination, communication, and cooperation. The ideal spa manager...Full timeImmediate startFlexible hoursNight shiftAfternoon shift
Hand & Stone Corp
Ocala, FL5 days ago - ...Identify and pursue opportunities to sell ancillary (enhancement) services to existing clients within the portfolio Develop accurate... ...and maintain satisfactory accounts receivable levels Coordinate with the Branch Administrator to keep client records and contact...Full timeContract workWork at officeLocal areaFlexible hours3 days per week
Brightview Landscapes Careers
Ocala, FL4 days ago - ...Responsibilities People Performance Management Hiring & Retaining Talent Leadership & Coaching Training & Development Customer Guest Service & Atmosphere Guest Satisfaction Food & Beverage Quality Menu & Product Launches Deliver Results Planning & Execution Inventory...Hourly payLocal area
Default Brand
Ocala, FL1 day ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Service Coordinator. Be the first to apply!
