Time And Leave Clerk (OA)

Job Title

Time And Leave Clerk (OA)

Job Description

Serves as the official point of contact for timekeeping queries for the service, responsible for creating, processing, and maintaining attendance and leave records for assigned Time and Leave (T&L) Units for employees located in Nursing Service.

• Responds to questions from employees concerning the application of pay, leave, and benefit policies and procedures, also explaining the rationale behind the procedures and solutions to pay and leave problems.
• Provides orientation to the Time and Leave system to all new alternate timekeepers, and new supervisors to ensure continued competency in the use of the VATAS system. Incumbent also acts as a reference/mentor for alternate timekeepers.
• The Incumbent is responsible for accurately setting up, posting, and maintaining time and leave records for each employee on a biweekly pay schedule for Nursing Service including, Nurses, LPNs, NAs, general schedule and wage grade employees. This includes entry of all regular time, shift differential, Sunday and holiday pay, overtime/compensatory time, unscheduled hours, sick and annual leave, and all other leave for full-time and part-time employees using AcuStaf schedules or another time and attendance scheduling system used in the VA. Obtains information for irregularities from employee's supervisor and records on time cards. In addition, incumbent ensures that necessary remarks for special time and leave posting are entered onto each computerized record in VATAS. Any necessary corrected timecards are completed in a timely basis.
• Works effectively with all levels of service personnel to ensure accuracy of work and to resolve any problems related to time and leave records.
• Maintains current and accurate data within the computerized system and maintains an approved, current, and accurate "tour of duty" data base for each T&L Unit.
• Meets all deadlines for submission of data including regular and early turn-in times.
• Reviews all unit schedules. Assures the use of appropriate terms, abbreviations and codes for certified time. Sees that schedules follow applicable regulations regarding holidays, days of, leave, etc. Tracks all LWOP, sick leave/FFLA and FMLA hours for Staff. Maintains file of annual and sick leave balances. Assures employee has sufficient leave when posting time. Notifies supervisor of deficiencies.
• Maintains files of complete time schedules for each T&L unit. Keeps T&L Unit supervisors informed as to the leave status of employees assigned to his/her unit, including employees on leave restrictions.
• Reviews all directives and instructional material pertaining to time keeping practices and procedures to guarantee continued compliance in the use of the VATAS system.
• Maintains confidentiality of all employees' personal information from the Leave system, and information on work-related traumatic injuries and illnesses. Maintains all records required for efficient and accurate timekeeping.
• Responsible for clerical support to the Administrative Officer Nursing and the Management team.
• Completes biweekly time schedules for Nursing, if needed as a back-up for the Program support assistants. Completes a new master time schedule on a four week cycle and/or as needed to reflect the rotation of assignments for nursing employees.
• Monitors various administrative functions necessary for the successful operation of the nursing Program, such as performance indicators/monitors, production reports and secretarial/office administrative assistant functions in the absence of the administrative officer.
• Prepares reports in AcuStaf or another time and attendance system used in the VA needed for timekeeping such as leave usage, overtime reports and other needed reports as requested these reports will be generated electronically.
• Monitors actions when needed on various recurring statistical and narrative reports, such as monthly staffing guidelines report, biweekly unscheduled hours report, extended leave report, lost/restricted time tracking report, annual nursing narrative report. Compiles summaries, assembles data, determining format and best means of portraying statistical information for periodic or special reports.
• Performs other related duties as assigned.

Work Schedule: Monday-Friday, 8:00am-4:30pm

Virtual: This is not a virtual position.

Position Description/PD#: PD01661A

Relocation/Recruitment Incentives: N/A