Executive & Personal Assistant

Job Description

Job Description

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Competitive salary
• Dental insurance
• Free food & snacks
• Opportunity for advancement
• Training & development
• Vision insurance
• Wellness resources

Executive & Personal Assistant to CEO & COO
$28-32/hour DOE | Full-Time | Nonexempt | In-Person | Thousand Oaks, CA

Position Summary
Simplified Integrations is hiring an Executive & Personal Assistant to support our CEO and COO , who are married and work closely together in leading the company.

The purpose of this role is to create capacity for both executives by keeping business, personal, and family priorities organized, coordinated, and moving. You’ll manage calendars, inboxes, follow-up, travel, research, personal administration, and the many details that compete for executive attention.

This is a hands-on support role for someone who is highly organized, discreet, resourceful, and naturally good at closing loops.

This position is full-time and in person from a private home office in Thousand Oaks, Monday–Friday , with occasional overtime or travel as needed.

About Simplified Integrations
Simplified Integrations is a growing fire life safety and low-voltage integration company serving commercial and multifamily properties.

Our Mission
We simplify fire life safety so property teams can operate with confidence.

Our Vision
To be the most trusted fire life safety company in the nation. Simplified Integrations - Missi…

Our team operates around one standard: Keep it SIMPLE.

Solutions-Oriented. Integrity. Mastery. Proactive. Love. Efficiency. Simplified Integrations - Missi…

We value people who communicate clearly, take ownership, solve problems, and leave things better than they found them.

Primary Objectives
Success in this role means:

1. Keep both executives organized and focused.
   Maintain clear visibility into meetings, deadlines, priorities, commitments, and follow-up.
2. Turn information into action.
   Capture requests from conversations, emails, calendars, texts, and meetings and organize them into clear next steps.
3. Close open loops.
   Track outstanding items, follow up appropriately, and make sure important tasks do not disappear.
4. Manage both executives’ calendars effectively.
   Prioritize appointments, hard deadlines, meetings, travel, and real commitments while protecting focus time.
5. Keep executive inboxes actionable.
   Identify items requiring decisions, responses, delegation, or follow-up and help keep priority communications moving.
6. Coordinate business and personal travel.
   Research and book transportation, accommodations, reservations, itineraries, and supporting logistics.
7. Manage personal and family administration.
   Coordinate appointments, forms, registrations, reservations, renewals, records, reminders, and other administrative needs.
8. Coordinate with the House Manager and outside vendors.
   Organize the administrative side of household and personal needs, prepare required information, delegate physical tasks appropriately, and track completion.
9. Maintain organized records and information.
   Keep Google Drive, files, receipts, expense reports, confirmations, records, and executive documentation current and easy to locate.
10. Improve executive workflow.
    Identify simple ways to make communication, organization, scheduling, and follow-through more efficient.

Working With the House Manager & Vendors
The EA/PA primarily owns the administrative coordination behind personal and household needs.

For example, you may receive an email about a return, download the QR code, organize the instructions, add it to the appropriate task list, and hand it off to the Family/House Manager for physical execution.

You may research and schedule a household vendor, organize quotes and appointment details, provide access information, and follow up until the issue is resolved.

The House Manager primarily handles physical execution such as pickups, drop-offs, errands, returns, and on-site household tasks.

Your role is to keep the information, logistics, delegation, and follow-through organized.

Core Competencies

You’ll likely thrive here if you:

• Are exceptionally organized and detail-oriented
• Naturally capture things other people forget
• Follow through without needing to be chased
• Can take scattered information and create clear next steps
• Exercise strong judgment and know when to escalate something
• Communicate clearly and professionally
• Are comfortable respectfully following up with busy executives
• Stay calm when priorities change
• Are resourceful and strong at online research
• Learn technology quickly
• Take direction once, clarify what’s needed, and run with it
• Maintain a high degree of professionalism, discretion, and respect for privacy
• Create structure without making things unnecessarily complicated

Experience & Skills

• 2–5+ years of Executive Assistant, Personal Assistant, senior administrative, or comparable experience preferred
• Experience supporting executives, entrepreneurs, business owners, or a high-activity household preferred
• Strong written communication and proofreading skills
• Strong Google Workspace skills
• Comfortable using Mac, iPhone, calendars, task-management tools, shared drives, and new technology
• Experience managing travel, scheduling, confidential information, and multiple priorities
• Valid driver’s license and reliable transportation

No specific college degree is required. We care more about judgment, initiative, reliability, organization, and demonstrated ability to get things done.

Schedule, Location & Work Environment

• Full-time
• Monday–Friday
• In-person
• Private home office in Thousand Oaks, CA
• Not remote or hybrid
• Occasional overtime, schedule changes, or travel may be required
• Primarily computer/desk-based work with regular phone, email, and digital communication

As a nonexempt employee, all working time must be accurately recorded and overtime is paid in accordance with California law.

Compensation & Benefits
$28-32/hour DOE

Benefits include:

• Medical, dental, and vision
• 401(k)
• Paid time off
• Paid holidays
• Professional development
• Regular performance and development conversations
• Opportunities to take on additional responsibility as SI grows

We want this role to grow with the right person.

Equal Opportunity
Simplified Integrations is an equal opportunity employer. We value different backgrounds, experiences, and perspectives and make employment decisions based on qualifications, demonstrated ability, business needs, and applicable law.

Interested?
Send your resume to View email address on ziprecruiter.com .

For consideration, please include:
1. “Executive & Personal Assistant” in the subject line.
2. Where you found this job posting.
3. A short answer to this question:

Tell us about the busiest person you’ve supported. What system or approach did you personally use to keep commitments, requests, and follow-up from falling through the cracks?

We’re looking for someone who is detail oriented, thinks ahead, and takes ownership. If that sounds like how you already work, we’d like to hear from you.