Conduct & Compliance Coordinator, Housing & Food Services

Job Description Housing & Food Services has an outstanding opportunity for a Conduct & Compliance Coordinator (Program Coordinator (NE S SEIU 925 Non Supv)) to join their team. About this Opportunity Reporting to the Assistant Director for Student Care & Conduct, the Conduct & Compliance Coordinator serves as a primary point of contact for staff, residents, parents, and community members seeking information or services from the HFS Residential Life Student Care & Conduct unit. They are responsible for interpreting and applying complex policies and procedures in response to requests; coordinating agreement compliance process, administrative components of student conduct program, and records management; and coordinating conduct office operations. The position supports a complex program, monitoring student care, conduct, and compliance for the Residential Life unit. The program activities are distributed throughout the UW campus. Working knowledge of residential life and program administration are keys to successful performance. Though hired into a specific working title or location, all employees of Housing & Food Services are expected to support overall operations by: participating in cross-training, providing coverage during staff absences or high business volume, participating in production and/or service of special events, and being willing and able to perform additional, related duties and/or be reassigned to another work unit. Key Responsibilities Conduct Process (40%) Serves as a resource to staff on the proper use of the conduct database; interpreting and applying program guidelines Coordinates and maintains a system of communication regarding scheduling and completion of educational sanctions Schedule, upload, and maintain attendance records for conduct educational workshops Monitors student compliance with assigned sanctions; communicating with students who have failed to complete sanctions in accordance with established deadlines, re-scheduling students into workshops as required, and initiating incident reports based on student non-compliance Housing Agreement Compliance (20%) Completes bi-weekly and quarterly academic registration status checks on all housing residents Create and review report of student registration status to identify students who require outreach when housing eligibility requirements may have been breached Monitors resident compliance with outreach letters and reports discrepancies on an internal report and report to supervisor Complete termination process for residents who are not eligible and not able to receive an exception Administrative Support (15%) Provides administrative support to the Residential Life Team as assigned, including coordinating meetings, reserving spaces, distributing agendas, and recording and distributing meeting minutes Supports the HFS Central Office Residential Life suite as needed, including answering telephones, receiving and referring visitors, scheduling appointments, and responding to inquiries On-Call Resources (10%) Develops forms and procedures essential to Residential Life On-Call operations including On-Call Resources committee scheduling, Emergency Space Database, and On-Call rotation staff scheduling Financial Processes (10%) Completes purchases on behalf of Residential Life utilizing a variety of procurement methods and reconciles all transactions in alignment with university procurement policies and procedures Records Management (5%) Updates and maintains the Residential Life conduct database, including student housing assignments and student conduct case records Required Qualifications To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. Minimum Qualifications Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Department. High school graduation or equivalent AND two years of experience providing administrative support in a university setting. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. Preferred Qualifications One year of experience working in a residential life, conduct administration or equivalent education/experience. Familiarity with Advocate database or other similar tools (Maxient, etc.) Experience with budget preparation, maintenance and monitoring, and developing new software skills Demonstrated experience and commitment to diversity, equity, inclusion, and intercultural competency Experience that demonstrates: Attention to detail Handling confidential information and documents with discretion Organizational and project management skills Balancing multiple projects and deadlines while responding to frequent interruptions Outstanding oral and written communication Success interpreting and communicating complex policies, procedures and agreements Ability to work independently with general supervision Proficiency with MS Office applications Working Conditions This position works a regular Monday through Friday schedule; however, it may require the occasional evening and weekend commitment for special events. Remote type - Telework 2 days or less per week. “Working together to enhance student life" is the Housing & Food Services mission statement. Housing & Food Services is a large and complex organization with a unified commitment to supporting student learning, growth, and success. Compensation, Benefits and Position Details Pay Range Minimum: $47,256.00 annual Pay Range Maximum: $63,156.00 annual Other Compensation: - Benefits: For information about benefits for this position, visit Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: SEIU Local 925 Nonsupervisory About the UW Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at View phone number on click.appcast.io or View email address on click.appcast.io. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. Use the filters or enter keywords in the search box (such as “custodian,” “nursing” or “manager”) to explore available opportunities. To find temporary opportunities, enter “temporary” in the search box. If you are a current UW employee: You must log into Workday and apply internally through the UW Jobs Hub. Looking for faculty, librarian or academic staff positions? Please visit our Academic Jobs site. Looking for student employment? Learn more on our Student Employment site. There are many perks to working for the University of Washington. Learn more about the benefits that could be available to you as a UW employee. 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