Health Information Management Specialist (HIM) | Gainesville

Health Information Management Specialist (HIM) | Gainesville

Join Our Mission: Your Meridian Career Starts Here!

Position Title: Specialist-Health Information Management
Location: Gainesville, FL
Salary: $16.32 | Hr. | non-Exempt

Why Choose Meridian?

For over 50 years, Meridian Healthcare has been a trusted provider of compassionate care for individuals facing mental health and substance use challenges. With service centers across 13 counties in North Central Florida, we are committed to transforming lives and communities from the inside out.

We live by our core values: Hope, Empathy, Accountability, Resilience, and Teamwork (H.E.A.R.T.). If these resonate with you, we invite you to become part of our dedicated and mission-driven team.

About the Role

The Health Information Management Specialist is responsible for maintaining all medical records both in electronic and paper files in accordance with HIPAA privacy and security rules. The HIM Specialist processes release of information (ROI) requests in a timely and efficient manner and ensures that every ROI is in compliance with company policy, and federal (HIPAA) and state regulatory requirements. This position must provide exceptional customer service to patients/customers in situations that often require tight turnaround times, higher expectations and involve concerns with billing.

Minimum Qualifications:

• High school diploma or equivalent.
• One (1) year of medical record and ROI experience in a health care setting.
• Experience with an electronic medical record.
• Enrollment in an accredited Health Information Management program may substitute for experience.
• Associate's degree in health information management or other health related field preferred.

Essential Duties/Responsibilities:

• Ensures the confidentiality and security of medical records and protected health information in accordance with Meridian's policy, HIPAA, state and federal regulations.
• Organizes and manages patient health information in electronic and hard copy formats.
• Enters, scans, retrieves, sorts, assembles and/or attaches health/medical documents to the patient's electronic medical record, according to Meridian procedures and guidelines.
• Reviews ROI requests for required elements and validity.
• Formulates and initiates an action plan for records disclosure based upon the validity of the disclosure authorization and information being requested.
• Ensures ROI requests are processed timely and accurately, according to established procedures and standards of quality.
• Assists clients/customers with requests for information or service.
• Additional duties include those requested by the Director of Health Information Management.

Knowledge, Skills, Abilities:

Specific competencies required are identified on a department/program specific basis and identified in each employee's Competency Checklist. The following are general and apply to all positions with this title.

• Strong knowledge of HIPAA, state and federal laws governing substance abuse and mental health records.
• Knowledge of medical records procedures and compliance.
• Demonstrated proficiency using computer applications, including Microsoft Office.
• Must have strong communication skills, both written and oral, with the ability to relate effectively to the public and health care professionals.
• Ability to organize and prioritize.
• Ability to multi-task and use multiple software programs.
• Ability to think clearly and quickly.
• Ability to operate office machines, including fax, telephone and computer.

What You'll Love About Working at Meridian

• Nurse Corps Loan Repayment Program- 60% of qualifying educational loan balance. Two years full-time in an eligible facility
• Vibrant Culture: Friendly, flexible, and engaging work environment with regular celebrations and wellness events.
• Work-Life Balance: Generous PTO for vacation, sick leave, and holidays.
• Comprehensive Benefits: Multiple health insurance options, dental, vision, life insurance, long-term disability, and more.
• Wellness & Support: Employee Assistance Program (EAP), wellness incentives, and mental health resources.
• Retirement & Compensation: Competitive salary and a 403(b) retirement plan with up to 8% company match after 7 years.
• Growth Opportunities: Tuition reimbursement, career advancement pathways, and eligibility for public service loan forgiveness.
• Perks: Discounts on cell phone plans, travel reimbursement, LegalShield, pet insurance, and more.

Ready to Make an Impact?

Apply today and help us bring hope and healing to our communities.

For information on Florida's Care Provider Background Screening Clearinghouse and screening requirements, visit

Meridian is proud to be an Equal Opportunity Employer. We are committed to fostering a diverse and inclusive workplace where all qualified applicants are considered without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected status.