Subcontractor Compliance Coordinator

Job Description

Job Description

About MGE
MGE Underground is a growing utility infrastructure contractor serving utility companies from our Paso Robles headquarters and regional hubs throughout California. Our mission is to support our clients’ expanding utility and infrastructure requirements by positioning MGE as the leading provider of innovative construction solutions at the best value.

Our Core Values
Safety | Continuous Development | Respect | Integrity | Performance | Trust | Fun

How You Can Make an Impact
This position will be to act as a central point of contact for subcontractor compliance across departments. They will coordinate and monitor compliance documentation to ensure that subcontractors meet MGE requirements, helping support operational efficiency and greater risk management.

How You Will Contribute

• Maintain a streamlined subcontract management process. 
• Coordinate with Project Management to keep visibility on subcontractor scheduling. 
• Develop and maintain tracker to easily access which subcontractors are on any given job at any time.
• Monitor and maintain the vendor tracker, related documentation, and pricing sheets, following up as needed to ensure all information stays current.
• Process new vendor requests, onboard new subcontractors, compile and input Vendor Services Forms, Certificates of Insurance, ISN registration and DPI / Common Ground Alliance standing, and licenses.
• Connect to subcontractors on ISN and monitor status.
• Streamline and monitor High-Risk Subcontractor Work Orders including guides for Project Management to ensure timely issuance on high-risk and high-priority projects, enhancing visibility for the Safety team.
• Notify the Safety department upon subcontractor onboarding to determine and execute required safety orientation. 
• Coordinate with Project Management to stay informed about upcoming Subcontractor assignments on new jobs. 
• Work with Contract Administrator upon subcontractor onboarding to trigger new MSA or Subcontract Agreement creation.
• Assist with finding compliant Vendors.
• Assist with any current compliance concerns.
• Update customer profiles and conduct supplier/environmental questionnaires.
• Obtain customer specific COIs requests from Insurance Broker 
• Assist with Supplier Diversity Goals and Diversity spend as needed.
• Travel to various MGE offices as needed.

• Perform other duties as assigned.

What You Bring to the Table

• Excellent written and oral communication skills.
• Ability to work in a fast-paced, team-oriented environment demonstrating attention to detail and organization.
• Proficient in Microsoft Suite, especially in Excel.

Your Prior Experience

• Required: High School Diploma or GED
• Required: Valid Class C Driver’s License; clean driving record
• Required: Minimum 1 year of administrative experience, within the construction industry a plus.

Our Competitive Package
Pay: $30.00 - $33.00 per hour
This pay range is our competitive compensation at the time of this job posting. Your pay will be determined based on experience, education, skills, and applicable knowledge.

Above and Beyond Benefits

• Medical, dental, vision, and life insurance.
• 401K 
• Vacation accruals for all non-exempt employees in addition to ten paid company holidays.
• Multiple monitors, standing desks, and other ergonomic equipment to match your work style.
• Monthly birthday celebrations, team lunches, company-wide employee recognition events, and other employee engagement opportunities.
• Employer-sponsored learning/career development opportunities and conferences/seminars.
• Employee Assistance Program: no-cost counseling, legal consultation, financial consultation, ID recovery, emotional well-being resources, dependent care resources, and crisis consultation.

Additional Information
Job Type: Full-Time, On-Site

Affirmative Action/EEO
MGE Underground is an equal opportunity employer and does not discriminate based on any protected characteristics.

Pre-Employment and Physical Requirements
Successful candidates must pass a pre-employment drug screening and background check prior to starting work.

This position requires the ability to remain in a seated position for extended periods while working at a computer or desk. This role requires the ability to occasionally lift and carry items weighing up to 15 pounds.
*Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

Other Duties
Your duties and responsibilities may change at any time, with or without notice, based on the company’s needs.

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