Program Coordinator-Recycling Education

Job Description

Job Description

SCOPE OF WORKThe purpose of this position is to coordinate the Recycling Education Program in accordance with CSET/SCC, CalRecycle, and grant requirements. The incumbent is responsible for leading day-to-day program activities and Corpsmembers, developing and monitoring grant milestones, compiling and analyzing program data and statistics, preparing required reports and program narratives, maintaining accurate documentation, developing new accounts and community partnerships, and coordinating recycling education and outreach activities to ensure program goals and deliverables are achieved.ACCOUNTABILITIESCoordinate and lead day-to-day Recycling Education program operations and Corpsmember work assignments, providing guidance, training, coaching, and mentorship while promoting teamwork, accountability, professionalism, safety, and the development of technical and soft skills; monitor the quality and completion of assigned work and communicate performance, conduct, attendance, safety, or other concerns requiring formal supervisory action to appropriate managementDevelop, coordinate, and monitor program work plans, schedules, activities, grant milestones, deliverables, and operational priorities to ensure Recycling Education activities are completed timely and in accordance with CalRecycle, grant, contractual, organizational, and applicable regulatory requirementsPlan, coordinate, and participate in Recycling Education and community outreach activities, including presentations, community events, CRV education and collection activities, Dock Walks, signage reviews, and other recycling and environmental education initiatives; coordinate Corpsmember schedules and assignments based on presentations, events, required training hours, grant activities, and operational needsCompile, track, analyze, and report program data and performance measures, including Corpsmember participation and training, education and outreach activities, grant milestones and deliverables, project outcomes, certifications, and other program statistics; evaluate data to identify trends, accomplishments, performance gaps, outstanding requirements, and areas requiring follow-up or improvementPrepare and submit accurate and timely program reports and supporting documentation, including CalRecycle reports, quarterly and statistical reports, program narratives, activity summaries, performance reports, and other internal or external reporting required by management, funding sources, grants, contracts, municipalities, and program partnersDevelop and maintain effective program tracking, reporting, and recordkeeping systems to monitor grant deliverables, program performance, Corpsmember participation and training, certifications, outreach activities, inventory, equipment, and other operational requirements; ensure documentation is complete, accurate, organized, and readily available for reporting, monitoring, and audit purposesDevelop, coordinate, and deliver Recycling Education training, curriculum, presentations, educational materials, and program resources; monitor Corpsmember training progress, required hours, certifications, and completion of established program requirements, and provide additional instruction or coaching as necessaryDevelop and maintain effective relationships with schools, businesses, municipalities, public agencies, community organizations, sponsors, and other partners; identify and develop new accounts, partnerships, presentations, events, and outreach opportunities that expand program participation, visibility, and community impactMaintain current knowledge of CalRecycle standards, grant and contractual requirements, recycling regulations, local municipality requirements, and emerging recycling and environmental education initiatives, and assist with incorporating applicable changes into program procedures, activities, training, tracking, and reportingSupport department leadership with program planning, grant development and implementation, monitoring reviews, audits, budget and expenditure tracking, and continuous improvement efforts by providing accurate data, reports, documentation, analysis, and operational information needed to evaluate program performance and support management decision-makingCoordinate program supplies, educational materials, equipment, inventory, and other resources necessary to support Recycling Education activities, and maintain appropriate records regarding their assignment, use, inventory, and conditionCollaborate with internal departments and external partners to coordinate services, resolve program needs, support Corpsmember development, and accomplish departmental, contractual, and grant objectives; represent CSET/SCC professionally at community meetings, presentations, events, and partner engagementsEnsure assigned program activities and work sites operate in accordance with CSET policies and procedures, applicable safety standards, grant requirements, and established program expectationsCollaborates with and provides cross-functional support to colleagues as needed, including assisting with program activities, participant services, coverage, and time-sensitive priorities to support effective program operations and continuity of servicesPerforms other duties as assigned and complies with established work schedules, attendance expectations, operating procedures, organizational policies, and applicable program requirementsSKILLS & ABILITIESStrong leadership, communication, interpersonal, and relationship-building skills, with the ability to provide direction, guidance, coaching, and support to Corpsmembers and effectively coordinate activities with staff, partners, and community stakeholdersAbility to independently organize, coordinate, prioritize, and monitor multiple program activities, assignments, deadlines, and deliverables while maintaining accuracy and attention to detailStrong analytical and problem-solving skills, including the ability to collect, interpret, analyze, and summarize program data; identify trends, discrepancies, and areas requiring follow-up; and communicate findings to managementStrong written communication and reporting skills, including the ability to prepare clear, accurate, and professional reports, narratives, summaries, correspondence, presentations, and supporting documentation for management, funding sources, and program partnersAbility to understand, interpret, and apply organizational policies and procedures, grant and contractual requirements, program guidelines, regulatory requirements, and applicable professional and ethical standardsAbility to exercise initiative, sound judgment, and appropriate discretion; work independently with minimal supervision; anticipate program needs; resolve routine operational issues; and appropriately escalate matters requiring management actionStrong planning, organizational, time-management, and project coordination skills, with the ability to manage competing priorities, meet established deadlines, and monitor progress toward program goals and deliverablesAbility to establish and maintain effective professional relationships with Corpsmembers, colleagues, schools, businesses, municipalities, public agencies, community organizations, funding partners, and members of the publicAbility to communicate effectively with individuals and groups, facilitate presentations and training, provide clear instructions and constructive feedback, and represent CSET/SCC professionally in community and partner settingsProficiency with Microsoft Office applications, electronic databases, data tracking and reporting systems, and other technology necessary to maintain program records, analyze information, prepare reports, and support program operationsAbility to work collaboratively across departments and with external partners, adapt to changing program priorities and requirements, and contribute to program planning, problem-solving, and continuous improvementAbility to maintain confidentiality, appropriately handle sensitive information, and maintain accurate, organized, and audit-ready program documentationWORK CONDITIONS & ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed typically in an office setting.Must be able to travel, typically within Tulare, Kern, and Kings CountiesMust be able to sit, walk, and stand for long periodsMust be able to bend, stoop, and reachMust be able to exert physical effort in light to moderate work involving lifting up to 75 lbs., carrying, pushing, and pullingMust be able to read, understand, and explain various forms and written materialMust maintain a clean DMV record and be eligible to be added to and remain on the agency's vehicle insurance to drive company vehicles and travel as neededCOMPENSATIONPay Range: $24.70 – $26.46 per hour, depending on qualifications and experience. This position is classified as Non-Exempt under the Fair Labor Standards Act (FLSA) and is eligible for overtime pay in accordance with California and federal law. Overtime requires prior supervisor approval.EQUAL OPPORTUNITY EMPLOYERCSET is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, ancestry, medical condition, military or veteran status, or any other characteristic protected by federal, state, or local law.CSET complies with the California Fair Employment and Housing Act (FEHA) and will consider qualified applicants with criminal histories in a manner consistent with the Fair Chance Act. Reasonable accommodations are available for applicants and employees with disabilities upon request.DISCLAIMER STATEMENTThe supplemental job description lists typical examples of work and is not intended to include every job and responsibility of this position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that classification.