Event Coordinator

Job Responsibilities Manage busy schedules and calendars; multiple meetings with direct reports, colleagues and external partners in various time zones Professionally respond to external partners via phone and email Schedule weekly direct report meetings and other recurring meetings Process purchase orders and invoices for agency expenses and assist with budget details Complete and submit expense reports for executives Communicate with the executives on a daily basis, prioritizing messages and requests that come across the desk Personal tasks including getting lunch when calendar schedule requires Managing a busy schedule for VP, juggling time zones and senior-level stakeholder relationships and needs Scheduling and managing recurring team meetings Arranging travel including air, hotel, ground transportation for VP; submitting and managing VP expenses Prioritizing executive’s schedule based on knowledge of needs & priorities Interact / Collaborate with C-suite executive assistants and teams Provide backup coverage as needed when the department coordinator is out of office Skills administrative experienceMS Office -- Outlook, Word, Excel and Power Point, Canvaresearching vendors, researching venues, registration, hotel, food and beverageEducation/Experience: Education/Experience Bachelor’s degree required 2+ years administrative experience supporting leaders at the executive level Ability to juggle multiple tasks and projects and tight deadlines Ability to handle changing schedules quickly and efficiently Curious; calm under pressure and rigorous attention to detail Avid team player Ability to flex work schedule based on business need Some travel required, two-three times per year Advanced computer skills in MS Office -- Outlook, Word, Excel and Power Point, Canva Excellent interpersonal skills, which will enable him/her to interact with a range of personalities and styles to establish effective relationships at all levels of the organization #J-18808-Ljbffr SGS Consulting