Accounting Department Administrator / Accounts Payable Assistant *

Accounting Department Administrator / Accounts Payable Assistant RALCO Electric, Inc. is seeking a detail-oriented, highly organized Accounting Department Administrator / Accounts Payable Assistant to support the daily operations of our financial team. In this dual-faceted role, you will assist with vital accounts payable functions, handle essential administrative office tasks, maintain precise records, manage vendor communication, and provide general clerical support. The ideal candidate is a dependable, professional individual who thrives on multitasking and keeping operations seamless in a fast-paced office environment. Key Responsibilities Accounts Payable Support Invoice Processing: Review and process vendor invoices accurately and in a timely manner. Three-Way Matching: Match purchase orders, invoices, and delivery receipts within our dedicated Invoice Management System. Payment Assistance: Assist with regular check runs and the preparation of electronic payments. Vendor Management: Maintain and update vendor files, handle payment inquiries, and reconcile monthly vendor statements to resolve discrepancies. Reconciliations: Assist with employee expense reports and corporate credit card reconciliations. Accounting & Administrative Duties Departmental Support: Provide high-level administrative assistance directly to the accounting team. Data & Records Management: Perform accurate data entry, maintain accounting databases, and systematically file/archive financial records. Office Coordination: Manage incoming/outgoing mail, route phone calls, greet visitors, and oversee the inventory and ordering of general office and breakroom supplies. General Office Support Confidentiality: Maintain the highest level of strict confidentiality regarding sensitive financial and company information. Process Improvement: Collaborate across departments to optimize internal office procedures, organization, and workflow efficiency. Ad-Hoc Tasks: Perform additional clerical and administrative duties as assigned by management. Qualifications & Requirements Education: High school diploma required; an Associate degree in Accounting, Business Administration, or a related field is highly preferred. Experience: 2+ years of proven experience in an administrative or accounting support role preferred. Core Knowledge: A solid foundational understanding of basic accounts payable and general bookkeeping principles. Technical Savvy: Proficiency in Microsoft Office Suite (advanced comfort with Excel and Outlook is required); previous experience with dedicated accounting software is a major plus. Professional Attributes: High attention to detail, exceptional organizational and time-management skills, and excellent interpersonal communication abilities. Work Environment & Schedule Status: Full-time position. Setting: 100% office-based environment. Hours: Standard business hours with occasional overtime requested based on monthly or quarterly closing cycles. Compensation & Benefits Competitive hourly pay/salary commensurate with experience. Comprehensive health insurance packages. Generous paid time off (PTO) and paid holidays. Retirement plan options. Clear opportunities for internal professional growth and career advancement.