Administrative Assistant

Job Description

Job Description

Description:

• This role is responsible for supporting a field organization of approximately 250+ employees through timekeeping validation, fleet tracking, expense report reconciliation, and general administrative support.

• Include validating employee time entries in UKG, entering and tracking fleet utilization data in SAP, processing monthly expense reports in Concur, maintaining SharePoint sites, updating phone lists, running reports, and supporting other administrative functions.

• Thursday through Monday: Focus on timekeeping validation, time entry review, and resolving payroll-related questions to ensure time is submitted by Monday noon.

• Tuesday through Wednesday: Expense reporting, fleet tracking, document management, and administrative tasks.

• The role primarily supports internal business customers, including field crews, foremen, supervisors, and department leadership.

• The role is a combination of independent work and collaboration.

• The individual must manage their own workload while interacting with numerous employees across the organization.

• The team values communication, responsiveness, organization, and teamwork.

• This is a standard office-based administrative position with no field visits or unique safety risks anticipated

• Preferred schedule is 7:00 AM to 3:00 PM to align with field crew hours. Standard full-time hours with no on-call requirements mentioned.

Qualification:

• Advanced Microsoft Excel skills (filters, VLOOKUPs, formulas, spreadsheet management).

• Strong Microsoft Office proficiency (Outlook, Word, Excel).

• High-volume data entry and validation experience.

• Organization and document management skills.

• Experience with UKG, SAP, and/or Concur preferred.

• Strong communication skills.

• Organization and attention to detail.

• Ability to multitask and task-switch effectively.

• Customer service and conflict resolution skills.

• Ability to interact professionally with diverse personalities.

• High-volume workload management.

• Preference is for candidates with approximately 5-10 years of administrative or related experience, but the manager is flexible and willing to consider less experienced candidates if they demonstrate strong skills and potential.

• Skills preferred

  • UKG experience.

  • SAP experience.

  • Concur experience.

  • PDF management experience (Adobe Acrobat, Bluebeam, etc.).

  • SharePoint experience.

• Experience handling high-volume administrative workloads.

• Timekeeping and payroll support experience.

• Experience supporting large employee populations.

• Organizational skills and workload prioritization.

• Experience working with diverse personalities and resolving employee issues.

Benefits:

Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.

Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

Vision Insurance: Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first of the month following at least 1 calendar year after employment begins.

Synectics is an equal opportunity employer.

Company Description

Synectics is a leading staffing and workforce solutions company dedicated to connecting exceptional talent with top organizations. We specialize in IT, engineering, finance, healthcare, and professional services recruitment, offering both contract and permanent staffing solutions. With a people-first approach, we focus on understanding the unique needs of our clients and candidates to create long-term, successful matches. Our mission is to empower businesses with the right talent while helping professionals achieve rewarding career opportunities

Company Description

Synectics is a leading staffing and workforce solutions company dedicated to connecting exceptional talent with top organizations. We specialize in IT, engineering, finance, healthcare, and professional services recruitment, offering both contract and permanent staffing solutions. With a people-first approach, we focus on understanding the unique needs of our clients and candidates to create long-term, successful matches. Our mission is to empower businesses with the right talent while helping professionals achieve rewarding career opportunities