Accounting Manager

Job Description

Job Description

The Accounting Manager reports to the Director of Finance and is responsible for the accurate and timely completion of the hotel’s accounting processes. This position oversees Accounts Payable, Accounts Receivable, and General Cashier functions and ensures accounting records are accurate, reconciled, properly supported, and completed according to established deadlines. The Accounting Manager will oversee the Sr. Accounts Payable Clerk, Accounts Receivable Clerk and General Cashier.

The ideal candidate takes pride in accuracy and attention to detail, enjoys identifying and solving discrepancies, and is committed to maintaining clean, well-supported financial records.

 

MAIN DUTIES & RESPONSIBILITIES

 

Accounting Operations & Financial Controls

• Reviews Accounts Payable, Accounts Receivable, and General Cashier activity for accuracy, completeness, proper coding, supporting documentation, and compliance with established accounting procedures.
• Reviews daily credit card reconciliations for accuracy and completeness and ensures discrepancies are researched and resolved timely.
• Processes returned checks and credit card chargebacks and ensures required documentation and responses are completed within established deadlines.
• Identifies, researches, and resolves accounting discrepancies and ensures necessary corrections are completed timely.
• Maintains complete supporting documentation and ensures compliance with established accounting procedures and internal controls.
• Provides day-to-day direction, review, and accounting support to the Finance team.
• Assists with the development and implementation of new accounting SOPs as directed by the Director of Finance.
• Assists with internal and external audits and other financial reviews as required.

 

General Ledger, Reconciliations & Month-End Close

• Prepares and posts journal entries, including accruals, prepaids, inventory, reclassifications, and other month-end entries.
• Prepares monthly balance sheet and bank reconciliations and researches and resolves outstanding reconciling items.
• Uploads payroll accounting files and reconciles payroll activity, liabilities, and related accounts.
• Ensures subsidiary ledgers and supporting schedules reconcile accurately to the general ledger.
• Coordinates assigned month-end close activities and ensures established deadlines are met.
• Prepares complete and reconciled accounting records, balance sheet reconciliations, and month-end schedules for review by the Director of Finance.
• Maintains accounting records and prepares journal entries, reconciliations, and supporting schedules in accordance with Generally Accepted Accounting Principles (GAAP), the Uniform System of Accounts for the Lodging Industry (USALI), and established hotel accounting policies and procedures.

 

Professional Standards, Compliance & Hotel Operations

• Maintains confidentiality and exercises discretion when handling sensitive financial, employee, guest, and business information.
• Maintains a professional working relationship and promotes open lines of communication with managers, team members, and other departments.
• Maintains knowledge of and complies with applicable El Encanto and Rebel Hotel Company accounting policies, procedures, and standards.
• Maintains regular attendance in accordance with El Encanto and Rebel Hotel Company standards, with scheduling based on the operational needs of the hotel.
• Maintains professional appearance and grooming in accordance with El Encanto and Rebel Hotel Company dress and appearance standards.
• Approaches all interactions with guests and team members in an attentive, friendly, courteous, and service-oriented manner.
• Complies with El Encanto and Rebel Hotel Company standards, policies, and regulations to support safe and efficient hotel operations.