Administrative Assistant - Psychology Department

Administrative Assistant - Psychology Department

Job Title: Administrative Assistant - Psychology Department

Department: Psychology

Posting Number: req706

Job Summary: The Administrative Assistant's primary duties are greeting and assisting departmental walk-ins and telephone visitors. Acts as a resource for the Psychology department and builds effective, strong working relationships to enhance department operations and functions.

Essential Duties & Responsibilities:

• Provide administrative support services to the department in a manner that professionally, cordially, and efficiently assists students, faculty, staff, and visitors
• Perform routine office duties and functions including purchase orders, travel requests, and other business-related activities
• Work closely with Chair to assist with curriculum planning, course scheduling and special projects, as well as facilitate activities related to the department
• Gain expertise and remain current in knowledge of appropriate programs
• Embrace recruitment and retention efforts of the department and university, and support enrollment strategies
• Specific assignments are based on unit need and assigned by the supervisor which could include such things as departmental communications, maintaining department contact lists, office schedules, and serving as a liaison to administrative offices for maintenance, work orders, and assistance

Work Setting:

• Expectation of on-campus presence with attendance and punctuality
• Promote personal safety, safety procedures, and a safe work environment

Reports to Chair of Psychology

Employment at will

Full-time status

12-month appointment

Non-exempt

About SWOSU: With locations in Weatherford, Yukon, Sayre, and online degree programs, SWOSU is one of the leading regional universities in the country.

Education and Experience - Minimum Requirements:

• One-year experience as a secretary or acceptable equivalent experience or education
• Strong written, verbal, basic math skills, and interpersonal skills
• Utilize office equipment

Preferred Qualifications:

• Proficiency in Microsoft Office
• Knowledge of office management, bookkeeping, record keeping, and data management

Competencies:

• Organized, manages time effectively, and keeps tasks appropriately prioritized
• Maintains working knowledge of applicable regulations, policies, and protocols
• Ability to work with, assist, lead, and take directions from others in the interest of moving processes and programs forward to the desired outcome

Anticipated Start Date: 5/8/2026

Location: Weatherford

Employment Type: Non-Exempt