Part-Time Administrative Assistant / Office Coordinator

Job Description

Job Description

Phoenix Technologies | Weston, FL
Part-Time: Approximately 10–20 hours/week
$20–$25/hour
In-person availability in Weston required

About Phoenix

Phoenix is a fast-growing technology company building an AI-powered commerce platform for direct-to-consumer businesses. While most of our team works remotely, we have an office in Weston, Florida, and we're looking for a dependable, organized and proactive person to help support our CEO and keep the office running smoothly.

This is a great opportunity for someone looking for a flexible, part-time position who enjoys helping others, staying organized and being the person everyone can count on to get things done.

The Role

This is a hands-on administrative position with a variety of responsibilities. You'll provide administrative support to our CEO, help manage our Weston office, and assist with occasional projects and company events.

No two days will look exactly the same. One day you may help schedule a meeting or book travel; another you may organize the office, receive packages, order lunch, coordinate with a vendor or ship a laptop to an employee.

We're looking for someone who enjoys that variety and naturally notices what needs to be done without always waiting to be asked.

What You'll Do

Administrative & CEO Support

• Help manage scheduling and calendar changes
• Book flights, hotels and transportation
• Assist with email follow-up and keeping track of important items
• Conduct basic research as needed
• Communicate with vendors, hotels and other external partners
• Help with miscellaneous administrative requests

Office Support

• Help keep our Weston office organized and running smoothly
• Receive and organize packages and deliveries
• Pick up and sort mail
• Keep kitchen and office supplies stocked
• Order lunches when needed
• Coordinate with vendors and service providers

Company Equipment

• Help coordinate laptops and equipment for employees
• Ship equipment and return boxes
• Track laptops and other company equipment in our inventory
• Coordinate with our People and IT teams when employees join or leave

Company Meetings & Events

• Help coordinate travel and lodging for company gatherings
• Research and reserve hotels and meeting spaces
• Make restaurant reservations
• Coordinate meals and other event logistics

General Support

• Assist with recurring vendor and billing accounts
• Help with light projects as needed
• Jump in wherever an extra set of hands is needed

What We're Looking For

• Previous experience in administrative support, office management, executive assistance, customer service, hospitality, property management or a similar role
• Highly organized and dependable
• Friendly and professional communication skills
• Comfortable communicating with executives, employees and vendors
• Able to manage several small tasks without losing track of details
• Proactive — if you notice something needs to be done, you're comfortable taking care of it
• Comfortable using Gmail, Google Calendar, Google Drive, Google Sheets and Slack, or able to learn them quickly
• Trustworthy and able to handle confidential information
• Comfortable working in a fast-moving environment where priorities sometimes change
• Reliable transportation to our Weston office

Experience directly supporting an executive, coordinating travel/events, managing vendors or handling basic billing is helpful, but not required.

Schedule & Compensation

• Approximately 10–20 hours per week
• $20–$25 per hour
• Part-time position
• Must be able to work from our Weston, Florida office as needed
• Exact weekly schedule may vary depending on office and CEO needs

We're looking for someone who is specifically interested in a consistent, long-term part-time opportunity and enjoys being the person behind the scenes who keeps everything organized and moving.