Intellectual Property Docketing Specialist

JOB TITLE: Intellectual Property Docketing Specialist


OFFICE LOCATION: Philadelphia, Washington, Boston

DEPARTMENT: Litigation

MANAGER: Intellectual Property Docketing Manager

STATUS: Full-time/Non-exempt

POSITION SUMMARY:

The Docketing Specialist maintains the docketing database/calendar for the Intellectual Property Group, and will report directly to the Intellectual Property Docketing Manager. This is a highly detail-oriented position, tracking important filing deadlines, confirming filings and generating reports detailing action items and due dates. This position will also be the primary back up to the Intellectual Docketing Manager for maintaining, tracking and paying of the firm's patent maintenance fees and annuities.

ESSENTIAL FUNCTIONS AND JOB RESPONSIBILITIES:

• Reviewing and processing of outgoing USPTO emails and electronic filings for accuracy and completeness;
• Reviewing and processing of all incoming USPTO mail received electronically daily and entering all necessary deadlines into database;
• Reviewing and processing of all incoming IP emails received daily and entering all necessary deadlines into database;
• Monitoring and updating information on all U.S./foreign case records/related docket entries in database;
• Assist with updating the docketing database with attorney responses;
• Maintaining current knowledge of IP rules and procedures, both domestic and foreign; and opening new records in the Foundation IP (FIP) docket management program; and
• Perform backup docketing duties when the Intellectual Property Docketing Manager is unavailable, which entails performing the critical (i.e., minimum required) docketing functions on those occasions.

KNOWLEDGE AND SKILLS REQUIRED:

• Strong customer service skills;
• Ability to work in a fast-paced environment;

• Foundation IP docketing software experience is preferred but not required;
• Working knowledge of Microsoft products;

• Positive personality and strong interpersonal skills;
• File organization and maintenance;
• Ability to prioritize, multitask and meet deadlines;
• Excellent written and verbal communication skills.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• Must have a high school diploma (or equivalent)
• 5 years of IP docketing experience
• Patent, trademark, copyright, & TTAB docketing experience is preferred

ADDITIONAL INFORMATION:

• Individual in this position will provide additional assistance and support as directed by their supervisor.
• This job description is subject to change at any time.

COMPENSATION:

The pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors. The anticipated pay range for this role is $70k to $90k.


Saul Ewing fosters a people first environment and one of the ways this is displayed is through its generous benefits. The firm is committed to offering a wide range of benefits to its benefit eligible employees to achieve wellness in all aspects of life, including:

• Medical, dental, and vision insurance
• Flexible spending accounts (FSA)
• Health savings account (HSA)
• Tuition reimbursement
• Generous paid time off
• 401(k) retirement savings plan
• Competitive salaries and year-end discretionary bonuses
• Paid leave options, including parental
• Saul Ewing University (learning and development programs taught by the firm's training department)
• Family formation benefits