Administrative Coordinator

Training Schedule: 5 days/week in office for approximately 90 days Ongoing Schedule: Hybrid — 3 days in office / 2 days remote Compensation: $25.00/hour + benefits Position Overview Our client is seeking a dependable and organized Office Coordinator / Administrative Coordinator to join their Marlton, NJ office on a full-time basis. This position will provide day-to-day administrative support to the office and play an important role in keeping assignments, communications, and office operations running smoothly. The ideal candidate is organized, professional, detail-oriented, and comfortable managing multiple priorities in a fast-paced office environment. Experience in claims, insurance, forensic engineering, or a related professional services environment is highly desirable. Key Responsibilities Answer and direct incoming telephone calls in a professional and courteous manner. Assist with setting up and opening new assignments. Enter and maintain assignment and client information accurately. Provide administrative support for diaries, calendars, deadlines, and follow-up activities. Assist with tracking assignments and ensuring required information is up to date. Prepare, organize, and maintain documents, correspondence, and office records. Communicate with clients, adjusters, engineers, consultants, and other external contacts as needed. Support team members with general administrative and clerical tasks. Assist with scheduling meetings, appointments, and other office activities. Monitor incoming emails and correspondence and route information to the appropriate team members. Maintain an organized and professional office environment. Perform other general office and administrative duties as assigned. Qualifications 2+ years of administrative, office coordination, customer service, or related professional experience preferred. Strong organizational and time-management skills. Excellent verbal and written communication skills. Professional and courteous phone manner. Strong attention to detail and accuracy. Ability to prioritize multiple tasks and meet deadlines. Comfortable working independently as well as collaboratively with a team. Proficiency with Microsoft Office, Outlook, and standard office technology. Ability to learn new systems and processes quickly. Preferred Experience Experience in any of the following would be a strong plus: Insurance claims Property or casualty claims Forensic engineering Engineering or consulting firms Construction or property-related services Professional services administration The company offers a competitive benefits package, including: Dental: 100% employer-paid Flexible Spending Account (FSA) 401(k) with standard company match and immediate/full vesting 120 hours of PTO What We're Looking For The successful candidate will be someone who takes ownership of their work, communicates well, stays organized, and can become a reliable resource for the office. A background in claims or forensic engineering is highly valued, but candidates with strong administrative skills and a willingness to learn are encouraged to apply. #J-18808-Ljbffr