HR Administrative Assistant

Role Description

We're looking for a detail-oriented, dependable, and people-first HR Administrative Assistant to join our growing team. This fully remote role is ideal for an HR professional who enjoys wearing multiple hats - supporting recruiting, onboarding, compliance, and day-to-day HR operations across a portfolio of behavioral health clients.

You'll work closely with our HR team to keep our people operations running smoothly, serve as a point of contact for candidates and new hires, and help maintain accurate records and documentation across multiple platforms. If you're energized by meaningful work and take pride in getting the details right, we'd love to hear from you.

What You'll Do

• HR operations and record keeping
  • Perform data entry and maintain accurate employee records in HRIS platforms
  • Maintain and organize digital personnel files in compliance with internal standards and applicable regulations
  • Support benefits enrollment processes and respond to basic employee inquiries, escalating as needed
  • Assist in preparing and tracking HR documentation, including offer letters, employment verifications, and policy acknowledgments
• Onboarding and compliance
  • Coordinate onboarding logistics for new hires across multiple client organizations
  • Follow up with hiring managers to ensure onboarding tasks are completed on time
  • Support I-9 and E-Verify completion in accordance with federal requirements
  • Handle sensitive employee information with discretion and in compliance with HIPAA standards
• Recruiting support
  • Assist with recruitment coordination, including scheduling interviews and communicating with candidates
  • Conduct pre-screen interviews and document candidate feedback in the applicant tracking system (ATS)
  • Help prepare job postings and maintain candidate pipelines across active requisitions
• General HR support
  • Assist the HR team with audits, tracker maintenance, and ad hoc reporting
  • Pitch in on special projects and process improvement initiatives as they arise
  • Help ensure HR workflows stay organized and nothing falls through the cracks
  • Update projects using ZohoProjects

Qualifications

• Associate's degree required; bachelor's degree preferred (HR, Business Administration, Psychology, or a related field)
• 2 or more years of experience in an HR, administrative, or recruiting support role
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel)
• Strong written and verbal communication skills
• Exceptional attention to detail and organizational skills
• Ability to manage multiple priorities in a fast-paced, remote environment
• Comfort handling sensitive and confidential information appropriately
• Reliable internet connection and a dedicated remote workspace

Requirements

• Experience with HRIS platforms such as Rippling, Gusto, BambooHR, or OnPay
• Familiarity with applicant tracking systems (Zoho Recruit or similar)
• Knowledge of I-9, E-Verify, and multi-state HR compliance requirements
• Experience supporting onboarding workflows across multiple locations or organizations
• Prior exposure to behavioral health, healthcare, or other regulated industries

Benefits

• Be part of a mission-driven team whose work directly supports access to behavioral health and recovery services
• Gain broad HR experience across multiple client organizations and settings
• Work in a collaborative, supportive remote environment with a close-knit team
• Build your skills across recruiting, compliance, onboarding, and HR operations
• Contribute to meaningful work at a company that takes quality and integrity seriously
• Salary Range: $42,000 - $52,000 commensurate with experience and qualifications
• Fully Remote
• Medical insurance
• Generous paid time off