Legal Administrative Assistant

Legal Administrative Assistant

The Denver Office of Foley Hoag LLP seeks a Legal Administrative Assistant to provide administrative support to lawyers in the Business and Healthcare Departments. As an essential member of law firm operations, the Legal Administrative Assistant (LAA) will provide administrative support to an assigned team of legal professionals and may also provide back-up administrative support to lawyers and other legal staff, including peers. The LAA works collaboratively with legal and business services professionals within the firm and interacts with outside stakeholders with a professional and positive demeanor to provide "world class" service to internal and external clients.

This hybrid role requires a 60% in-office presence in our Denver office, equating to at least three days a week onsite.

Responsibilities

• Maintain calendars for assigned attorneys, including systematically creating and organizing meetings, proactively resolving scheduling conflicts, coordinating and booking in-person and virtual meetings, and prioritizing commitments to optimize workflow and time management
• Coordinate and modify domestic and international travel arrangements as directed, and prepare accurate and timely expense reports
• Prepare all materials related to the firm's billing process in an efficient and timely manner, including reviewing and editing prebills as directed
• Serve as primary point of contact for internal and external inquiries, exercising professionalism and sound judgment; triage competing demands on attorneys' time in relation to overall priorities
• Initiate and coordinate conflict checks in accordance with new client and matter intake procedures
• Maintain contact management system and manage contact communication processes for assigned attorneys
• Complete daily time entry diaries for timekeepers accurately and on schedule, ensuring all billable and non-billable time is properly captured
• Draft, prepare, revise, and process legal documents, correspondence, memoranda, presentations, and occasional court documents using standard Microsoft Office products
• Proofread all work products to ensure completeness and accuracy
• Become familiar and stay up to date with firm policies, legal procedures, matters, and clients relevant to assigned practice area(s)
• Operate with discretion, professionalism, and courtesy at all times, particularly with sensitive or confidential information
• Participate in firm-provided training programs and apply learned skills to daily work product
• Maintain organized paper and electronic files, and design and implement organizational systems where appropriate
• Photocopy and scan materials as needed, and perform additional office duties as requested

Qualifications

• At least three years of experience in an administrative support capacity in a law firm environment
• Prior experience in business or healthcare law a plus
• Ability to work in a fast-paced environment and deliver work in an efficient and timely fashion
• Advanced Microsoft Office skills, including Microsoft Word, Excel, and PowerPoint
• Familiarity with formatting legal pleadings, drafting simple correspondence, and prior experience proofreading correspondence, memoranda, and pleadings is a plus
• Strong attention to detail and outstanding organizational skills
• Strong client service orientation
• Excellent verbal and written communication skills
• Demonstrated ability to listen to others, follow instructions, and accept feedback
• An appreciation for Foley Hoag's core values of excellence, service ethic, collegiality, and inclusivity
• Ability to work effectively with others
• Ability to work independently and a strong sense of accountability
• Flexibility to work outside standard business hours as needed
• Ability to commute to and from firm office location on regular basis
• Ability to lift and transport up to 10 lbs

Compensation range is $63,400 to $95,000 commensurate with related experience and qualification. The salary of the candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. The above salary range (or hiring range) represents the firm's reasonable estimate of the range of possible compensation at the time of posting.