Program Coordinator

Job Profile:
Student Finance Analyst 2

Job Family:
Student Finance

Time Type:
Full time

Max Pay - Depends on experience:
$50,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
"Provides guidance and support to students on intermediate to complex student financial operations. Ensure financial compliance with federal, state, local, international and university policies."

Job Description:

Assists with special project coordination of one or more federal, state or institutional programs by reviewing, analyzing and determining eligibility and awarding for various financial aid programs. Coordinates activities and functions of designated projects and/or programs within Financial Aid and Scholarship Services to ensure that goals and objectives specified for the program are accomplished in accordance with established priorities, timelines, or other specifications. Prepares and processes student financial aid files in multiple areas in accordance with federal, state and institutional regulations and guidelines for the purpose of determining eligibility, awarding, and reconciliation of financial aid.

Position Salary :

• $50,000 per year

Essential Duties:

Works closely and collaboratively with Student Success Leadership in Financial Aid Services to plan, direct, organize, and execute project requirements; coordinates efforts to ensure timely delivery of project outcomes. Performs complex, specialized- level work, in support of financial aid operations, in areas such as processing, compliance, reporting, reconciliation, and special projects. Oversees special senior management projects and independently executes strategic projects/programs, research, and assignments. Completes individual projects as assigned. Special projects include, but are not limited to, coordinating and collaborating with internal and external stakeholders on initiatives requiring specialized administration, including eligibility determination, program implementation, compliance oversight, policy and procedure development, reporting, and ongoing operational support.

Confers with and advises staff, students and others to provide technical advice, problem solving assistance, answers to questions and program goals and policy interpretation. Analyzes and processes financial data on students to determine aid eligibility and make awards within federal, donor and/or institutional guidelines. Requests additional information based on analysis and review to apply established government and institutional regulations, rules, guidelines and procedures. Determines eligibility for federal, state and institutional financial aid. Resolves overawards and overpayments and contacts students, lenders, employers, donors, guarantee agencies and/or staff to resolve discrepancies. Determines if students qualify for an unusual/mitigating circumstance; exercises professional judgment by making adjustments or revisions to costs, contribution, need, or dependency status as exceptions to the prescribed process. Determines appropriate cost of attendance for students and awards federal, state and institutional aid to financial aid recipients. Uses information systems to input data, maintain databases, perform research for projects or inquiries and generates reports. Interacts with appropriate outside entities in order to facilitate the student eligibility process. Notifies students of changes in eligibility of awards. Addresses questions and requests from students, parents, or guardians in person or in writing regarding financial aid programs and eligibility. Analyzes various system-generated reports such as grades and enrollment status or award status to verify continued compliance and eligibility of students receiving aid under federal and institutional guidelines. Must be able to meet and maintain access requirements for secure federal and/or state websites, such as the National Student Loan Data System (NSLDS).

Knowledge, Skills and Abilities:

• Knowledge of government, donor and/or institutional rules, regulations, guidelines, and procedures for awarding financial aid.
• Understand how the Student Aid Index (SAI) calculation works and how the
• SAI impacts the awarding of Title IV funds.
• Knowledge of federal Title IV financial aid programs, awarding eligibility requirements and supporting regulations.
• Working knowledge of Federal Systems such as COD (Common Origination and
• Disbursement), CPS (Central Processing System) and NSLDS (National Student Loan Data System).
• Knowledge of and skill in automated processing.
• Demonstrated skills in critical thinking and problem solving.
• Demonstrated knowledge and skill in Microsoft Excel, Google Sheets and/or other tools to analyze/organize large data sets.
• Astute attention to detail.
• Demonstrated knowledge and experience utilizing large language models (ChatGPT, Claude, etc.) and other forms of AI.
• Knowledge of Family Educational Rights and Privacy (FERPA) requirements.
• Excellent written and verbal communication skills.
• Demonstrated basic computer software skills, such as Microsoft Office products, specifically Word and Excel.
• Knowledge of the principles of exemplary customer service demonstrated through actively listening, acknowledging, and responding to every inquiry; taking ownership and resolving each concern or problem as appropriate; exhibiting professionalism and expertise in every interaction and engaging in professional development to meet expectations for service excellence.
• Ability to stimulate changes in individual, institutional, and corporate behaviors to create a more sustainable environment.
• Ability to lead by example in communicating, participating and encouraging support of the institution's sustainability programs.
• Evidence of ability to clearly communicate to perform essential functions.

Desired Qualifications:

• Knowledge of issues pertaining to area of assignment.
• Knowledge of budgeting and accounting principles.
• Knowledge of organizational practices.
• Knowledge of supervisory practices and principles.
• Skill in organizing work of self and others.
• Skill in effective communication, both verbal and written.

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; frequent standing for varying lengths of time and walk moderate distances to perform work. Infrequent bending, reaching, lifting, pushing and pulling up to 25 pounds. Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.


Department Statement:

In support of the university's mission and goals, Academic Enterprise Enrollment advances awareness of Arizona State University as the New American University through data-informed strategies that enroll and support a student population reflective of its vision across campus and digital immersion environments. AEE brings professionalism and discipline to the formulation of enrollment strategy and the refinement of enrollment processes, and is an effective collaborator with our college and school colleagues and other enrollment partners within the Academic Enterprise, the Knowledge Enterprise, the Learning Enterprise and EdPlus. AEE comprises the following units: Academic Enterprise Communications; Academic Enterprise Enrollment Solutions; Admission Services; Financial Aid and Scholarship Services; the International Students and Scholars Center; the Pat Tillman Veterans Center; Technology and Data Solutions; and University Registrar Services.

Academic Enterprise Enrollment core values:

• Make the human connection: We commit to listen, offer empathy and show compassion.
• Drive success with teamwork: We solve problems with collaboration and creativity.
• Promote a thriving community: We recognize work-life balance and embrace our individual differences.
• Go above and beyond: We share our time, talents and expertise to make an impact in all that we do.
• See the extraordinary through our efforts: We support those who are pursuing their dreams.
• Lead with respect and positive intent in every situation: We communicate openly, genuinely and with transparency.

Driving Requirement:
Driving is not required for this position.

Location:
Campus: Tempe

Funding:
No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.


ASU is a tobacco-free university. For details visit


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU Police Department at View phone number on click.appcast.io.


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Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.