Project/Program Manager IV / Remote (Salem, OR ), 6 Months Contract

Project Manager For Grant Management System Implementation

This position will be the Project Manager for the implementation of a grant management system for Client Future Ready Oregon grant programs. The grant management system needs to be in production by June 30, 2023. The Project Manager will lead the team through the client process, vendor selection, and lead the day-to-day work of the selected vendor and the project team. The position shall maintain a high professional standard and function effectively with very little supervision. The position is overseen by the Project Director.

Consultant shall:

• Promptly conducting Project kick-off activities following Consultant's receipt of Notice to Proceed ("NTP") with required Services.
• Working with Client Project Director and the Solution Provider, update the Project Governance Plan, which includes defined roles and responsibilities, decision making processes and authorities, etc.
• Participate in project management activities on the Project that may result in changing or re-engineering business processes.
• Identify, address and proactively resolve conflicts and issues that arise during Project planning, execution, and closure.
• Update, and/or consolidate detailed resources, cost and time estimates for the Project incorporating the iQMS, the Solution Provider, and the Project Management activities.
• Update detailed Project Management Plan, including an Integrated Project Schedule, and monitor the status of the Project.
• Update, track, and manage the Project scope, deliverables, and implementation.
• Manage changes to Project scope, budget, and schedule through formal change control procedures, and being accountable for having the Project completed on time and within budget.
• In collaboration with the Client Project Director, lead the Project and provide day-to-day leadership by establishing and maintaining the Project goals, strategy and communications, fostering trust, collaboration, and evaluation of the Project performance.
• Guide the Client Project Team through the Project lifecycle by facilitating, collaborating, and coordinating Project initiation, planning, executing, monitoring & controlling, closing, and evaluation processes for the Project.
• Organize material to assure mutual understanding, and that systems analysis and technical work is communicated to all applicable parties.
• Consult on the Request for Quote ("RFQ") document.
• Work with the Solution Provider to update assigned tasks to Client staff, assessing performance issues to determine Project progress, and updating assignments.
• Recognize technical limitations of Client staff and providing more specific Client and/or resources for staff to progress and complete their assigned tasks.
• Ensure the completion of the Project to Client satisfaction in accordance with Client and the EIS's project management methodologies, software development /infrastructure system life cycles, standards, and agreed upon deadlines.
• Draft and/or review key project documents and advise Client on areas of strength and opportunities for improvement, including but not limited to: Project Charter, Detailed Business Case, Project Management Plan, Organizational Change Management Plan, Risk Management Plan, Scope Management Plan, Schedule Management Plan, Cost Management Plan, Financial Analysis Plan, Return on Investment Plan, Staffing Management Plan, Communication Management Plan, Procurement Management Plan, Issue Management Plan, Quality Management Plan, Requirements Management Plan, Integrated Project Schedule, Weekly Project Team Meetings, Monthly Status Reports, Quarterly Executive Steering Committee Meetings, System Security Plan, Procurement Documents, Procurement Evaluation Reports, Implementation Plan, Data Conversion Plan, Environment Installation Documentation, Test Plan, Testing Results Report, Training Plan, Operations Plan, Go-live Readiness Report, Deployment Report, Data Conversion Reports, Project Closeout Documentation, Knowledge Transfer Materials.
• Lead and contribute to the business analysis, planning and artifact preparation work related to the statement of work for procuring the software solution, including: Functional and Technical Requirement Analysis, Review Requirements Traceability Matrix ("RTM"), To-Be Business Processes, Closing Activities, Knowledge Transfer.

Type - Category - Qualification - Description - Competency - Required

Skills - Others - Communication skills both verbal and written - Proficient (4-6 Years) - No

Skills - Others - Integration planning and strategy - Proficient (4-6 Years) - No

Skills - Others - Project management - Proficient (4-6 Years) - No

Skills - Others - Team work - Proficient (4-6 Years) - No