Reception/Concierge
Beacon Hill Inc
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Our client, a private investment firm located in Manhattan is looking for a Temporary Reception \/ Concierge to join their team. This position will start as soon as they find the right fit and will operate on an in-office schedule between the hours of 8:30-5:30pm or 9:00-6:00pm. Compensation is $25\/hour.
Responsibilities:
Our client, a private investment firm located in Manhattan is looking for a Temporary Reception \/ Concierge to join their team. This position will start as soon as they find the right fit and will operate on an in-office schedule between the hours of 8:30-5:30pm or 9:00-6:00pm. Compensation is $25\/hour.
Responsibilities:
- Serving as gatekeeper, both in person and on the phone, for the Firm, greeting employees and clients
- Continuous physical presence at reception desk during assigned working hours
- Role involves time-sensitive operational tasks including visitor management, meeting support, lunch coordination, vendor access and mail handling
- Ability to remain accessible during peak periods and urgent requests during business hours (e.g., lunch hours, visitor arrival windows)
- Calendar management and coordination of catering for onsite meetings
- Responsible for tracking, receiving and managing delivery timing for meals and catering including midday lunch coverage responsibilities with members of the New York Office Services Team
- Serving as primary coverage for any AV set-up and monitor of meetings and conference rooms
- Liaising with Technology Solutions to monitor and test AV equipment in conference rooms ensuring meeting readiness
- Placing catering orders for all Firm meetings, providing white glove set-up and service and liaising with Administrative Support Team as needed
- Reconciling catering invoices and submitting for Manager approval
- Invoice processing, management \/ tracking via Workday and Concur
- Supporting ad-hoc projects as needed
- Providing backup coverage to Office Services Team
Qualifications:- Bachelor's degree required
- Two to four years of professional experience within a corporate office setting preferred
- Comfortable working in a role independently
- Strong situational awareness, client service and responsiveness in a dynamic environment
- Demonstrates problem-solving, organizational and time management skills
- Ability to proactively handle changing demands in fast-paced environment with strong multitasking skills
- Confident, outgoing, professional, upbeat demeanor and phone voice
- Strong verbal and written communication skills and professional presentation
- Punctual, thorough, meticulous and highly accurate
- Collaborative \/ teamwork and a "no task is too small" attitude
- Able to maintain confidentiality
- Experience using Microsoft Suite (Outlook, Excel, PowerPoint), CRM, SharePoint and Workday is a plus
- Limited flexibility due to front desk coverage requirements
- Temporary employees are not eligible for overtime hours
- This role requires consistent 5 days on-site presence at the Reception desk and is not compatible with remote work or frequent schedule flexibility due to operational needs
- Enthusiastic about working in office and creating a Gold Standard hybrid work culture
A1477468Ny-Temp_1791904298
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Vacancy posted 6 hours ago
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