Administrative Professional

OFFICE ADMINISTRATIVE ASSISTANT In this role, candidates would be seen as the first point of contact for the company and supports the office personnel as both a resource and leader. Demonstrate skills in management practices, administrative processes, and procedures, including strong leadership, organizational, prioritizing, and problem-solving skills while making it a priority to work harmoniously with individuals while maintaining a commitment of professionalism. The administrative assistant's core duties, required knowledge, abilities, and skills include the following: Maintain a high level of confidentiality and commitment of professionalism. Communicate clearly and concisely in both written and oral form. Work independently and organize complex clerical tasks. Ability to be flexible and adaptable in a variety of situations. Meet strict timelines and perform multiple tasks. Cost consciousness Proficiency in the use of office technology & software (Microsoft Teams, CMiC, Office 365, Microsoft Office, Bluebeam, etc.) Welcome visitors by greeting them, in person or on the phone. Keep field office & office equipment stocked - taking inventory/ordering supplies. Request bids for office items (i.e. cleaning), site items (i.e. dumpsters, portable toilets, construction supplies, etc.) as required. Code general office and project invoices and process them through workflow. Correctly code and submit employee credit card reports and vouchers and manage employee vouchers. Coordinate check requests for approval and payment Maintain Subcontractor bidding lists. Maintain electronic project files. Perform and assist with project specific subcontractor and vendor accounting & administrative related duties, for multiple assigned projects including: Various data entry as needed. Coordinate work meeting meals as required. Communicating in a positive and effective manner with staff, vendors, subcontractors, and visitors. Performing other duties assigned Commitment of professionalism Excellent time management skills and the ability to prioritize work. Required Skills 5+ years in the administrative and office environment Excellent time management skills and the ability to prioritize work Strong organizational skills with attention to detail Communicate clearly and concisely in both written and oral form Maintain a high level of confidentiality and commitment of professionalism Ability to work independently Remain calm under trying circumstances and work with frequent interruptions Knowledge and proficiency in the use of technology (i.e., computers, Microsoft Office Suite, MS Teams, Multi-line phone system, Adobe and/or Bluebeam, General Office Equipment such as copier/scanner, etc.) #J-18808-Ljbffr