Executive Assistant

We are seeking an organized, detail-oriented, self-starter to serve as an Executive Assistant. This person will have a welcoming spirit, success working in a professional environment and proactive approach.

What you will do

• Communicate across generations and demographics, by phone, in writing, and in person
• Answer phones and greet guests
• Attend weekly team meetings, and capture and distribute minutes
• Update and create database records and generate reports from our database
• Schedule, and calendar meetings for Executive Director
• Manage communications and events for the with the Board of Directors
• Enter information into a database and exporting data for reports
• Manage and organize multiple deadline driven projects simultaneously
• Exercise good judgment, discretion, and confidentiality
• Manage Resource Center of books and prayer resources by ordering materials.
• Plan periodic staff outings, parties and meetings
• Purchase supplies and maintain office equipment
• Assist the Executive Director, and Director of Operations with other duties
• Run occasional errands
• Work in person, estimated 40 hours per week, with a few evenings and occasional weekends for meetings and special events.

What you need:

• Available work in-person Mondays to Fridays
• Relevant experience and ideally a bachelors degree
• Detail orientation and strong communication skills verbally and in writing
• Ability to proofread, with an eye for grammar, typos and other errors.
• A welcoming, can-do, service-oriented demeanor
• Speak English fluently, and some Spanish is helpful
• Computer skills and knowledge of Microsoft programs and Google Suite (Word, Excel, PowerPoint, Google Docs, Google Sheets, and G-mail)
• Ability to lift up to 50 pounds of office supplies (books, paper, etc.)
• A valid drivers license

Benefits:

Working full-time at Bellarmine, this position will receive outstanding benefits including:

• Working on 80 acres of beautiful sacred grounds in Barrington, IL with a mission-driven team
• 403B with company match
• Medical, dental, vision insurance, life insurance and long-term disability coverage
• Free lunch most work-days
• 11 paid holidays, plus paid generous vacation and personal time

Apply or contact us for more details.