Accounts Payable Officer

job title: AP Officer (17 mio gross/month).

Location: Ho Chi Minh City, Vietnam

Employment type: Contract (8 months).

Summary

Our strategic partner is seeking an AP Officer to handle accounts payable activities, including payment document checks, payment preparation and forecasting, month-end reporting, and audit support. The role sits within ATS - Finance and reports to the Accounting Manager.

Job Responsibilities

Payment Document Review:

· Receive and review complete supporting documents from site accountants and users for compliance with company procedures and guidelines, ensuring accuracy and timely completion.

Payments & Payment Forecasting:

· Post accurate transactions in SAP, ensuring three-way matching (PO-GR/IR-invoice) and compliance with accounting standards.

· Post invoices in the same month they are received from end users.

· Offset down payments when processing the remaining payments to vendors.

· Check overdue consignments / GR / SES and remind end users or warehouse officers to clear them for timely invoice posting.

· Keep payment lists and payment tracking lists updated with a high level of accuracy.

· Provide accurate payment forecasts for each site on time.

Reporting & Month-end Activities:

· Clear down payments for utilities, internet, tax, customs, and other applicable items.

· Process intercompany accruals.

· Confirm intercompany balances.

· Prepare the input VAT report.

· Complete reporting and month-end activities accurately and within deadlines.

AP Reporting:

· Update the FX report and submit it to Treasury.

· Update deferred payments for goods.

· Review and update the status of each down payment item monthly.

· Review and update the status of consignments / GR / SES items outstanding for more than 60 days and AP items outstanding for more than 90 days.

· Prepare a breakdown of AP days by payment term.

· Prepare the e-invoice report.

· Deliver high-quality AP reports within the required timelines.

Audit Support:

· Provide valid documents requested by internal and external auditors within the required timelines.

· Follow up and obtain 100% of year-end audit confirmation letters from intercompany entities and vendors.

Other AP Activities:

· Complete other tasks assigned by the Accounting Manager within the required timelines.

· Adapt quickly to new processes and deliver the best possible results.

· Understand the overall work of the AP team.

Job Requirements

· Knowledge or education in Finance or Accounting.

· Experience in a comparable position at foreign companies and joint venture companies.

· Ability to communicate in spoken and written English.

· Ability to work under considerable pressure.

· Proactive, careful, accurate, and results-driven approach.

· Skills in Microsoft Office and SAP.