Office Manager

Job Description

Job Description

Construction Office Manager - Direct Hire

Key Responsibilities

Accounts Payable

•Manage full-cycle accounts payable processing

•Utilize QuickBooks Online / QuickBooks for daily accounting functions

•Prepare and process AIA billing (G702/G703) for construction projects

Human Resources Administration

•Handle general HR tasks and employee support for office and field staff

•Manage new-hire onboarding for a workforce of 125+ employees

•Administer employee benefits programs

•Maintain accurate employee records and HR documentation

•Oversee day-to-day office operations and administration

•Support a team of 8 office employees and 120 field employees

•Serve as a central point of contact for office needs

Required Qualifications

•Accounts payable experience

•QuickBooks Online or QuickBooks experience (required)

•AIA billing experience

•HR administrative background (onboarding, benefits administration, general HR tasks)

•Office management experience

Preferred Qualifications

•Procore experience

•Payroll experience (ability to serve as payroll backup is desired)

•Executive/Personal Assistant skill set

Benefits

•Health insurance — 100% employer-paid

•401(k) with company match

•PTO

Joe.Faradie at roberthalf com - this is the best way to apply

• Prior experience managing accounts payable processes in an office setting that requires strong attention to detail.
• Hands-on proficiency with QuickBooks Online or QuickBooks is required.
• Experience preparing construction billing documents, including G702 and G703 forms.
• Background in human resources administration, including onboarding, benefits support, and employee record maintenance.
• Previous experience overseeing office operations or serving in an office management capacity.
• Strong organizational skills with the ability to balance accounting, HR, and administrative responsibilities.
• Clear written and verbal communication skills for supporting both office and field employees.
• Experience with payroll support, Procore, or executive-level administrative assistance is a plus.