HR Administrative Assistant

The HR Administrative Assistant plays a vital role in supporting the daily operations of a Human Resources department within a municipal environment. This full-time position is essential for ensuring the smooth organization and management of confidential personnel files, supporting records retention efforts, and upholding compliance with municipal records policies. As an HR Administrative Assistant, you will be involved in a wide range of administrative and clerical activities designed to facilitate the efficient functioning of HR processes while maintaining a positive, customer-focused approach when interacting with internal staff and external partners. The ideal candidate for the HR Administrative Assistant role is highly detail-oriented, organized, and possesses a strong sense of discretion and professionalism, especially when handling sensitive or confidential information. This position is well-suited for entry-level candidates who are eager to learn and grow within the field of human resources administration. HR Administrative Assistant - Summary Supports the Human Resources department with a variety of administrative and clerical tasks. Ensures compliance with municipal records retention policies by organizing, boxing, and preparing personnel files for storage or destruction. Responsible for accurate digital archiving of physical records and maintaining confidentiality at all times. Acts as a point of contact for HR-related inquiries and provides superior customer service to employees and other stakeholders. Ideal entry-level position for individuals interested in launching a career in HR administration. Duties & Responsibilities Organize and box personnel files in accordance with established retention schedules to ensure compliance with municipal and legal requirements. Prepare terminated personnel files for secure destruction, following all relevant protocols and guidelines. Scan and upload paper documents into the Laserfiche electronic document management system, ensuring accuracy and integrity of digital records. Assist the HR team with various administrative duties as assigned, such as filing, data entry, and correspondence management. Maintain a high level of confidentiality when handling employee information, records, and sensitive documents. Provide prompt, courteous customer service and communication to employees, supervisors, and external contacts regarding HR processes and inquiries. Support the continuous improvement of HR administrative processes and participate in department projects as needed. Salary & Benefits Competitive hourly wage commensurate with entry-level HR administrative assistant positions. Standard full-time work schedule, providing a predictable and stable work environment. Opportunity to gain hands‑on experience with modern HR records management systems such as Laserfiche. Potential for professional development and growth within the Human Resources field. Qualifications & Requirements High school diploma or equivalent required; additional education in business administration or human resources is a plus. Strong organizational and time management skills with the ability to prioritize tasks effectively. Excellent attention to detail and accuracy when handling files and digital records. Strong verbal and written communication skills to interact professionally with employees and supervisors. Proficiency with office technology, including document management software (experience with Laserfiche preferred). Demonstrated ability to handle confidential information with discretion and integrity. A customer-service mindset and a willingness to learn and adapt to new responsibilities. Ideal Candidate Snapshot Entry-level applicant seeking growth opportunities in Human Resources administration. Dependable, punctual, and able to manage repetitive tasks with a positive attitude. Demonstrates initiative, adaptability, and a commitment to high standards in record-keeping and customer service. Works collaboratively in a team environment while remaining self‑motivated and proactive. Other Relevant Information This HR Administrative Assistant position is a great way to gain valuable experience in municipal government and human resources functions. Working in this role offers exposure to best practices in records management and digital archiving, which are in high demand across industries. The organization is committed to providing equal employment opportunities to all qualified individuals and upholds a diverse and inclusive workplace. #J-18808-Ljbffr