Placement and Certification Coordinator

Job Description

Job Description

This position is for a Placement and Certification Coordinator at Marland's Place: Foster Family Services in Ponca City, OK. This is not a remote position. Applicants must be available Sunday through Thursday 8a-4p with occasional Saturday and weekday evening availability. This position will close 05/08/2026. 

The duty of the Placement and Certification Coordinator is to coordinate and arrange placements for children coming from DHS to a Marland’s Place supported home as well as recruit potential foster families to Marland’s Place and walk through through their pre-certification journey. Qualifications The Placement and Certification Coordinator must have the following qualifications:

• 21 years of age; and
• Bachelor’s degree preferred;
• A valid driver's license; and
• The ability to pass pre-employment screenings.

Placement Responsibilities

1. Review placement referrals to assess child’s unique needs, and to ensure the referrals accurately reflect the presenting issues of the child(ren).
2. Maintain an in-depth knowledge of current foster homes, available resources, the child welfare system, and the ability to match a child’s unique needs to the best family available.
3. Send emails to DHS regarding on hold families and changing family preferences that directly relates to the vacancy list and having families ready to take children.
4. Determine appropriate available placement options.
5. Contact Family Specialists to discuss the child’s needs and possible placement options.
6. Participate in daily/weekly placement phone calls with DHS.
7. Keep Director of Family Services informed of any possible or pending placements.
8. Respond in a timely manner to all emails and phone calls from the DHS placement unit during business hours.
9. Participate in rotating on-call schedule for afterhours emergencies and placements.
10. Keep a weekly shared log of all available placement openings.
11. Facilitate and oversee ongoing file reviews and assist Director with file compliance, including, file reviews prior to approval of new homes and at time of reassessment.
12. Facilitate quarterly file reviews, assisting Director with licensing and contract audits.
13. Assist in auditing files prior to families being approved for foster care.
14. Special projects as assigned by the Director of Family Services.

Certification Responsibilities:

1. Collaborate with Foster Care team in foster parent recruitment.
2. Represent Marland’s Place at booths, speaking events, and internal meetings as requested by the Director/CEO.
3. Initiate the process with foster parents (e.g. application completion, DPS, and background checks).
4. Generate a profile for new applicants in Extended Reach.
5. Gather certification documents; scan and upload certification documents into Extended Reach.
6. Maintain all inquiry and applicant files.
7. Participate with Development team members and subcommittee on events that have foster parent recruitment aspects.
8. Provide ongoing public awareness and recruitment campaigns.
9. Development of an annual recruitment plan.
10. Conduct pre-service training and orientation for prospective foster families.
11. Work closely with the local DHS in recruitment efforts and maintain a cooperative working relationship with all child welfare agencies.
12. Provide timely follow-up with all foster care inquiries in the division.
13. Performs administrative support tasks and other related duties including general office duties, inputting case documentation, compiling social and economic data, scheduling, and assisting in meetings.
14. Back up Family Specialists as needed to cover time off.

  Other Responsibilities:

1. Participate in trainings and events.
2. Back up office in general duties as needed such as answering phones, watching the front desk and sorting donations.
3. All others duties as assigned.

Language/Communication/Interpersonal Skills:

• • Strong English language aptitude, including the ability to communicate effectively orally and in writing (including the use of texting and email).
  • Strong interpersonal and communication skills; including ability to maintain effective relationships with the Board of Directors, chamber members and staff; effectively collaborate with business leaders of the community, as well as with government representatives, civic leaders and members of the public.

Mathematical Skills:

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages. Must have strong understanding of business accounting and statistical analysis understanding.

Reasoning Ability:

• Exceptional strategic thinking and problem-solving skills, including demonstrated ability to anticipate and plan for the future and realign priorities quickly when dealing with unanticipated events. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Demands:

• While performing the duties of this Job, the employee is frequently required to use hands and fingers, handle, or feel; reach with hands and arms; talk or hear; taste or smell; stand; walk; sit and climb or balance. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must frequently lift and /or move up to 20 pounds. The employee may occasionally climb ladders and stairs as needed. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Employees must understand and implement all related safety policies, procedures and programs for prevention and protection while performing job duties in various work environments.

Work Environments:

• While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions as well as occasionally extreme temperatures. Employees must understand and implement all related safety policies, procedures and programs for prevention and protection while performing job duties in various work environments.

Safety Sensitive Position (Yes/No): Yes
Safety sensitive positions are defined as a job or position where the employee holding this position has the responsibility for his/her own safety or other people’s safety. It would be particularly dangerous if:

• Such an employee is using drugs or alcohol while on the job. This could include legal or illegal controlled substances.
• Employee is unable to provide their complete time and attention in performing the sensitive or hazardous tasks of the position.
• Physical limitations of the job could result in injury or harm to employee or others.

Compensation

• Staring salary $36,000+ considering degree and experience
• 120 hours of PTO annually
• 15 paid holidays
• 50% medical coverage for employee and dependents with options available for vision and dental
• Simple IRA with 3% retirement matching after 1 year of employment

Powered by JazzHR

hEfLT8umqG