Branch Admin Assistant - Onsite - Moses Lake WA- $20/hr - Financial

Job Description

Job Description

Type: Temp (3 months, possible perm depends on performance)

Location: Onsite Moses Lake, WA, 98837

Pay Rate: $20/ hr + benefits

Schedule: Mon – Fri, 8:30 am to 5:00 pm

Summary

My client, a financial/mortgage company, is looking for a Branch Administrative Assistant . The role is responsible for performing full administrative duties in support of the branch office by providing customer service, conducting research, preparing reports, handling information requests, ordering supplies and performing clerical functions such as preparing correspondence, copying, filing, faxing, and scheduling meetings.

Responsibilities

· Clerical support — Assist processors with special projects, basic reports, insurance orders, 4506s, LDP/GSA checks, CAIVRs, bond program items, appraisals, and title/escrow documents.

· Disclosure management — Print, prepare, and mail disclosure packages.

· Escrow coordination — Track trailing items with escrow and follow up until all documents are received.

· File auditing — Audit loan files for accuracy/completeness ; reconcile, cancel, and maintain records per retention requirements.

· Branch support — Provide administrative assistance to Branch Manager and Operations Manager.

· Call handling — Answer incoming calls and deliver courteous, accurate routing and support.

· Mail processing — Sort, log, and distribute incoming mail/packages; assist with outgoing mailings.

· Supply management — Monitor inventory, anticipate needs, place orders, and verify deliveries.

· IT coordination — Partner with IT helpdesk to troubleshoot basic office technology issues.

· General office support — Perform photocopying, faxing, filing, and document distribution.

· Meeting prep — Produce copies and materials for meetings and marketing initiatives.

· Office upkeep — Maintain a clean, organized office environment (kitchen, plants, magazines, waste).

· Invoice reconciliation — Monitor and resolve appraisal and credit report invoice discrepancies.

· Correspondence drafting — Compose and distribute memos and general correspondence.

· Event coordination — Schedule and support meetings, events, and cross‐functional gatherings; prepare agendas and room setups.

Requirements

• High school diploma or GED
• Minimum of three years experience in an administrative assistant related role(s).
• Prior experience in Mortgage lending, Finance, or similar field preferred.
• Ability to type 60-70 wpm.
• Demonstrated patience and professionalism when interacting with both internal and external customers.
• Proficiency with data entry, Microsoft Word, Excel, and PowerPoint required.
• Ability to organize and manage multiple priorities simultaneously.