SecretaryAdministrative Assistant

Position Qualifications

• High School Diploma or equivalent required; some college coursework preferred

• Prior clerical or administrative experience preferred

• Bilingual in Spanish and English preferred

Duties and Responsibilities

Reception

• Fosters a warm welcoming culture for LISA West Middle School

• Maintains documents files and records to ensure accurate and up-to-date information for students families and staff

• Tracks student absences enters information for District records and contacts families as needed

• Accepts payments for aftercare field trips and other campus needs

• Answers telephone calls and provides information and assistance to callers including food services inquiries

• Greets visitors provides appropriate requested information and directs them to staff members as applicable

• Assists administrators as requested
• Contacts parents as needed

• Performs other related duties as assigned

Administrative Assistance

• Distributes incoming campus mail appropriately

• Assists in maintaining inventory of office supplies and materials to ensure availability

• Copies and distributes documents and materials (e.g. correspondence bulletins reports) for administrative instructional and clerical staff

• Prepares and mails report cards each grading period

• Provides additional administrative support as needed by the school administrator

Required Experience:

Junior IC