Administrative Assistant

divh2Impact Fire Services Administrative Assistant/h2pAt Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 52+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants./ppImpact Fire Services is seeking an Administrative Assistant to support the Office Manager in our Ft. Lauderdale location. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position./ppPrimary Job Responsibilities:/pulliGreeting visitors upon arrival to the office/liliManage workflow ensuring that deadlines are met and work is completed correctly/liliAssist in scheduling work for field employees/liliAssist with collection calls on outstanding invoices/liliDispatching technicians to perform service at customer sites./liliAnswering phone calls and email messages/liliProvide customer support as needed./liliScheduling service for customers as needed./liliImplement and monitor programs as directed by management, and see the programs through to completion/liliAssume responsibility for maintenance of office equipment, including computers, copy machines and fax machines/liliMaintain office supplies by checking inventory and order items/li/ulpRequired Skills:/pulliAdministrative Assistant experience/liliCurrent use of MS Office Suite (Word, Excel) in a proficient manner/liliAbility to analyze and revise operating practices to improve efficiency/liliDetail oriented and comfortable working in a fast-paced office environment/liliExceptional communication skills/liliSuperior organization skills and dedication to completing projects in a timely manner/li/ulpOther Required Capabilities:/pulliCustomer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, clients, and others at all times/liliProblem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective methods for solving problems to support the business objectives./liliStrong interpersonal/communication skills/liliDetailed oriented and demonstrate a high degree of accuracy when performing data entry/li/ulpSuccessful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions./ppEmployment with an Equal Opportunity Employer (EOE) including disability/veterans./p/div