Housing Choice Voucher (HCV) Inspector

JOB SUMMARY Responsible for scheduling and performing daily Housing Quality Standard (HQS) Inspections for the Section 8 HCV Program required by the Housing Authority and the Code of Federal Regulations that govern the HCV Program, Project Base Voucher Program, Special Programs, and the Federal Lead Based Paint Regulations. Completes all required paperwork and ensures that all units are in compliance with the Code of Federal Regulations and the Authority Administrative Plan. ESSENTIAL FUNCTIONS Essential Duties and Responsibilities The duties listed below illustrate of the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position. Undertakes and performs the following and all other work-related duties as assigned. 1. Coordinates, manages, and schedules HQS inspections as assigned. 2. Conducts inspections of housing units prior to occupancy and lease approval (initial inspections); annual inspections, and special/compliant inspections and re-inspections to determine compliance with Housing Authority policy and procedures, and the Code of Federal Regulations that govern the HCV Program. 3. Performs, documents, records, and uploads into appropriate system initial, interim, move-out, special, or recertification inspections of units for compliance with HQS and City Code. Advises owners/landlords and program participants of inspection results, ensures required repairs are completed, and encourages proper maintenance of units. Prepares all inspection-related correspondence, documents, and reports in a timely and accurate manner. 4. Identify the need of any repair(s) and/or HQS deficiencies and clearly indicates the nature of the problem(s)/deficiencies on a standardized inspection form or electronic tablet. 5. Presents HQS information at applicant, tenant, and moving briefings. 6. Enforce Lead-Based Paint Regulations (e.g. to make visual assessment for deteriorated paint violations during initial, annual, and special/complaint inspections; assuring clearance examinations have been achieved when required; meeting requirements for children under age six). 7. Determine unit type, bedroom size and utility services for inspections performed. 8. Properly informs participants, property owners/managers of inspection result and clearly relays any deficiencies found for corrective action in a timely manner. 9. Assists with landlord meetings to attract new and maintain current landlords. Ensures the program is landlord-friendly without sacrificing duty to participants and to HUD. 10. Makes home visits as scheduled or as required. 11. Photographs all housekeeping inspections to document conditions at time of inspection. 12. Reports to the Inspections Supervisor all violations that occur that may be life threatening and/or not in compliance with preset standards. 13. Informs the Inspections Supervisor of situations and/or conditions of participants’ non-compliance with housing assistance contract and Housing Authority policies. 14. Notifies owners and program participants in writing of unit code/HQS violations so that deficiencies can be corrected within specified time; notifies participants of trash or debris that needs their attention; and notifies participants when employees or contractors will need access to their units. 15. Recommends code-compliant solutions for rehabilitation/repair problems. 16. Assists in mediating disputes between landlords and participants. 17. Recommends abatement, detainment, and termination of HCV Program housing assistance payment contracts and supports the Inspections Supervisor in the preparation of termination of assistance. Sends letter of abatement notice to owner/tenant within specified time period. 18. Performs, documents, and logs participant-complaints. 19. Advises parties of results and ensures actions are taken to comply with HQS. 20. Assists in mediation between contractor and client to resolve differences of opinion and provides building code interpretations and applications as required. 21. Completes and maintains various forms, documents, and reports in an accurate and timely manner. Handles documents on a variety of general, personal, and technical topics of a highly confidential nature and maintains the confidentiality of all documents and information received by or in the possession of the employee. 22. Participates in job and certification training; attends continuing education classes for certifications and to stay abreast of current codes, regulations, and laws governing area of responsibility. 23. May greet the general public and explains the HQS/HUD rules and regulations. SUPERVISORY RESPONSIBILITIES The HCV Inspector receives assignments and instructions from the Inspections Supervisor. Work to be done is usually determined by existing procedures or may be specified by the supervisor. The employee performs routine tasks with minimal or no supervision and must have excellent problem-solving abilities. Unusual situations not covered by instructions or procedures are referred to the supervisor for resolution. The employee's finished work is reviewed regularly for thoroughness, accuracy, completeness, and compliance with inspection requirements through housing quality control inspection samplings and periodic rental market samplings. The employee has no supervisory responsibilities. FULL JOB DESCRIPTION AVAILABLE AT HAKC.ORG PI59db19d6d4c8-25448-39795881aa415a4b-8b21-40fc-a65c-70d2b25ca29a