ADMINISTRATIVE ASSISTANT

Job Description

Job Description

Administrative Assistant to Vicar for Evangelization and Catechesis The Administrative Assistant to the Vicar for Evangelization and Catechesis helps make the vision of the Office of Evangelization and Catechesis (OEC) a reality, i.e., to invite and accompany people to encounter Jesus Christ for lifelong missionary discipleship. This is accomplished by assisting with administration and coordination within the OEC. The primary responsibilities of the Administrative Assistant is devoted to the following:  Answer and return phone calls and emails; coordinate OEC calendar of events  Assist in the maintenance of pertinent OEC website pages; produce flyers, pamphlets, and marketing materials as needed; facilitate communication inside and outside OEC  Prepare monthly expense reports, turn in deposits and make check requests as needed; track grant fund budgets; produce reports for grants and assist writing grants  Assist the coordination and publicizing of annual Family Life events  Manage registration, track participants, prepare printed materials for retreats and conferences  Make necessary purchases for retreats, conferences  Assist with managing Family Life budget  Help Vicar for Evangelization and Catechesis evangelize and catechize The secondary responsibilities of the Administrative Assistant is devoted to assisting other ministries of the OEC when available, including:  Prepare, sort, organize printed materials and handouts  Assist with any OEC event.  Assist the Chancery in fielding phone calls in Spanish when necessary. QUALIFICATIONS AND SKILLS  Associate’s Degree from an accredited American university or equivalent in a foreign country, preferred.  At least five (5) years experience in administration or administrative assistant duties in a parish and/or school, preferred.  Bilingual (English/Spanish) required.  Must be a practicing Catholic in good standing. Must have a valid Texas driver’s license.  Must be compliant with DOV Safe Environment and Transportation policy.  Must have a knowledge of the teachings and structure of the Roman Catholic Church.  Proficiency in use of various Microsoft Office applications and other tech programs.  Ability to establish and maintain effective, positive relationships with all segments of the community, and to provide excellent customer service and work effectively with staff, clergy, religious, and laity.  Ability to organize, prioritize, and utilize effective time management techniques.  Ability to always maintain confidentiality.  Ability to carry out multiple tasks, meet deadlines, and follow instructions furnished in verbal and written format.  Working evenings, weekends and some holidays, including overnight travel, may be required.  May be required to use personal or diocesan vehicles for travel to parishes, schools or other off site locations. Applicant must clear Texas/National Background Check, Fingerprint and Driving Check in order to be considered.