Administrative Coordinator

Administrative Coordinator

This opportunity is best suited for an experienced Administrative Coordinator, Executive Assistant, or Office Manager who thrives in a fast-paced environment and can confidently manage a broad range of administrative responsibilities while maintaining a high level of professionalism and attention to detail.

Responsibilities include:

• Providing direct administrative support to department leadership, including calendar management, appointment scheduling, and meeting coordination.
• Coordinating meetings, training sessions, and special events, including logistics, materials preparation, attendee communication, room reservations, and setup.
• Processing invoices, payments, expense reports, and reimbursements through Emburse.
• Tracking and processing departmental requests, time records, and related administrative documentation.
• Preparing meeting agendas, taking meeting minutes, compiling reports, and drafting professional correspondence.
• Maintaining departmental databases, records, filing systems, and confidential information.
• Coordinating supply ordering and supporting inventory management activities.
• Assisting with department projects, events, and operational initiatives from planning through completion.
• Serving as a liaison between leadership, staff, faculty, students, and cross-functional teams to facilitate communication and workflow.

Qualifications include:

• 3+ years of experience in administrative support, executive assistance, office coordination, program coordination, or a similar role.
• Strong organizational skills with the ability to manage multiple competing priorities.
• Excellent written and verbal communication abilities.
• Experience supporting leadership and multiple stakeholders simultaneously.
• High level of professionalism, discretion, and attention to detail.
• Strong problem-solving skills and the ability to work independently.
• Customer service-oriented with excellent relationship-building capabilities.
• Experience processing invoices, expense reports, reimbursements, and purchasing requests.
• Meeting, event, and project coordination experience.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience maintaining records, databases, and administrative reporting.
• Previous experience within healthcare, higher education, clinical, or professional office environments is highly desirable.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and a 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay where applicable.