Office Administrative Assistant

Office Administrative Assistant

Whitley Penn, one of the nation's leading audit, tax, and advisory firms, is looking for an Office Administrative Assistant to join our team!

Whitley Penn, a leading CPA and Consulting firm, is looking for an Office Administrative Assistant to join our team in Fort Worth. The Administrative Assistant plays a vital role in ensuring the smooth operation of the Firm on a daily basis, as they efficiently manage a diverse range of general and administrative duties.

Whitley Penn has become one of the fastest growing public accounting firms by providing exceptional, personalized service that reaches far beyond traditional accounting. In addition to Audit and Tax solutions, we offer a wide range of Advisory and Consulting services. We work in collaborative teams with an emphasis on an open-door policy, entrepreneurial thinking, and a well-built culture. At Whitley Penn, we learn, innovate, and achieve by sharing knowledge, embracing new ideas, and working together. We're looking for professionals who think like owners and want to be part of shaping a high-growth firm.

Position Details:

Title: Office Administration Assistant

Classification: Full-time; non-exempt

Department: Administration

Location: Fort Worth

Office Expectations/Hours: Fully in-office position; general work schedule is Monday Friday, 8 hours/day between 8am to 5pm with overtime, as needed.

What You Will Do:

• Incoming and outgoing mail; logging and distributing; collect mail for courier or via mail.
• Deliver incoming packages and prepare outgoing packages (FedEx, UPS, and courier).
• Prepare couriers, FedEx, and UPS packages for delivery.
• Take certified letters to the post office for verification, as needed. (This is a 2.5 block walk from office.)
• Serve as a primary back-up for the Front Desk Coordinator with great first impression.
• Assist clients with visitor parking validations as needed.
• Order office supplies; stock and maintain supplies.
• Handle kitchen maintenance including inventory, stocking, and sanitization.
• Keep track of soda and snack inventory.
• Maintain the refrigerators, stock with WP snacks, and clean out regularly.
• Handle the restocking, straightening, and wiping down of conference rooms after use.
• Perform other duties as assigned.

Administrative Assistance for Mineral Management Team including:

• Assist with sorting and scanning mail for the mineral management team.
• Rename and organize digital files in SharePoint for efficient access.
• Assist with deposit preparation.
• Maintain physical and digital filing systems.
• Assist with change of address and operator communications.

What You Need to Get Here:

• 2 years of office/administration experience.
• Professional appearance and demeanor with a dedicated and positive attitude.
• Great communication and interpersonal skills- Telephone Etiquette is a must!
• Must be able to interact well with clients, interoffice staff, and all levels of management.
• Must be prompt, dependable, and reliable.
• Proficiency with MS Office Word and Excel; PowerPoint a plus.
• Must be organized with strong attention to detail.
• Ability to prioritize and multi-task.
• Dedicated with a positive attitude.

Why Whitley Penn:

• Firm Paid Medical Insurance (Free Employee Only Coverage on 2 of 3 plans)
• Voluntary Dental and Vision Insurance
• 17 Annual Firm holidays, with extended breaks around July 4th and year end
• 15 days PTO
• Paid Maternity and Parental Leave
• 401(k) with Profit Sharing
• Discretionary Bonus Program
• Health & Wellness Program
• Pet Insurance

Whitley Penn is proud to be an equal opportunity workplace. We recruit, employ, train, compensate, and promote without regard to age, race, creed, gender, color, religion, national origin, sexual orientation, gender identity, veteran status, disability or any other basis protected by applicable federal, state, or local law. Whitley Penn is a participant in E-Verify. All employment is decided on the basis of qualifications, merit, and business need.